Office Coordinator​/Bookkeeper

Part Time / Seasonal

Pay Range: $16-$18 per hour depending on experience

Benefits: Full Time Employees who qualify:
Health Insurance, Retirement Benefit

Answer the phone & manage service order schedules and handle related billing. This requires strong organization and communication skills and attention to detail. Main duties involve talking to potential customers or current customers, scheduling service orders, generating accurate invoices, processing payments, maintaining records, and timely billing. Some familiarity of sprinkler system operations preferred or a willingness to learn about sprinkler systems.

• Scheduling:
  Coordinate Calendar/Appointments to support manageable workload and optimize driving routes for technicians
• Communication:
  Establish a working relationship with new and repeat customers to answer inquiries, resolve billing issues, and ensure satisfaction. Handle client requests and resolve conflicts professionally.
• Invoicing:
  Create, process, and distribute accurate invoices to clients
• Payment Processing:
  Handle invoice reconciliation, track payments and manage accounts receivable. Make deposit slips and take them to the bank.
• Data Entry:
  Accurately input invoice details and other relevant data into accounting or other software.
• Record Keeping:
  Maintain organized files for invoices, receipts, and other financial documents.
• Cleaning the office

• High School Diploma or Equivalent
• Excellent verbal and written communication skills
• Outstanding customer service skills
• Strong attention to detail and accuracy
• Basic bookkeeping
• Proficiency with business software (Quikbooks, other software, ETC.)
• Strong time management and organizational skills
• Familiar with the basics of irrigation systems