HR Coordinator

Location: Valhalla, NY
Salary Range: $50K - $60K

Join our dynamic and growing healthcare client as they expand their HR operations! This is an excellent opportunity to become an integral part of a dedicated HR Business Partner team, where you'll play a vital role in supporting workforce management and enhancing the employee experience across multiple healthcare facilities.

Job Summary

Provides comprehensive administrative support for the HR Business Partner team while overseeing day-to-day operations to ensure an efficient, productive, and compliant environment. The HR Coordinator serves as a key liaison between departments, candidates, and leadership, delivering exceptional service in a fast-paced healthcare setting. The ideal candidate will demonstrate outstanding administrative capabilities, strong IT proficiency, and the ability to seamlessly multitask while adapting to evolving priorities.

Key Responsibilities

• Deliver exceptional customer service to internal and external candidates, hiring managers, department leaders, and executive teams
• Monitor and manage the ASKHR inbox daily for assigned campus locations, ensuring timely and accurate responses to inquiries
• Verify and maintain all credentials, licenses, and certifications for contracted healthcare services within the vendor management system
• Partner with departments to facilitate contracted staff requests through the B4 Health system, including creating requisitions, processing contracts, and ensuring compliance
• Maintain consistent communication with departments and staffing agencies to coordinate workforce needs and resolve issues promptly
• Support the HRBP team with comprehensive New Hire Orientation preparation, logistics, follow-up, and new employee onboarding experience
• Create and maintain contracted staff profiles within Kronos timekeeping system, ensuring accurate time tracking and payroll processing
• Build and cultivate strong, collaborative relationships with hiring managers and department leaders across all healthcare facilities
• Provide front desk coverage and administrative support as needed to ensure seamless operations
• Lead and contribute to special projects and strategic HR initiatives as assigned
• Participate in cross-functional team activities and perform additional duties to support organizational objectives

Qualifications & Requirements

Essential Skills:

• Exceptional written and verbal communication skills with the ability to analyze complex information, synthesize data, and present findings clearly to diverse audiences
• Proven ability to effectively multitask, prioritize competing demands, and meet deadlines in a dynamic healthcare environment
• Strong attention to detail with demonstrated problem-solving, critical thinking, and analytical capabilities
• Self-motivated with the ability to work independently while also collaborating effectively with team members across various healthcare departments and disciplines
• Advanced proficiency with Microsoft Office Suite, including Word, Excel (data management and reporting), PowerPoint, Access, and Outlook
• Experience with HRIS systems, applicant tracking systems, and vendor management platforms preferred
• Knowledge of healthcare credentialing requirements and regulatory compliance is a plus

Professional Attributes:

• Customer-service oriented with a positive, solutions-focused approach
• Adaptable and flexible in responding to changing priorities and organizational needs
• Maintains confidentiality and exercises discretion with sensitive information
• Demonstrates professionalism, integrity, and sound judgment in all interactions