Administrator III

Overview

Provide administrative support to the Director and management of the Comparative Medicine department. Administer support to the NYMC research community by placing their animal requisitions, ordering ancillary supplies, and other DCM related administrative tasks. Under the direction of the Director of Comparative Medicine, develops and manages all routine and specialized office functions pertaining to the day-to-day and long-term operation of the Department of Comparative Medicine.

The incumbent coordinates and integrates office operational functions with a broad spectrum of matters involving the care and use of laboratory animals. Maintains confidential and proprietary information and works with a high degree of discretion.

• Office management functions within the department, including managing calendars, scheduling meetings, arranging appointments, and acting as intermediary with departmental communications.
• Generate end-of-month billing of animal care charges (per diem, drugs and supplies, technical assistance, and shipping).
• Process all invoices for NYMC investigators and outside companies.
• Create and maintain all standing purchase orders and contracts; assist management and DCM veterinary services with inventory maintenance; procure quotes for supplies and inventory; place orders for departmental supplies and equipment; submit invoices using the College's purchasing system (Unimarket).
• Create and distribute animal census sheets to husbandry staff.
• Provide payroll and HR support for the department; act as timesheet approver for staff; review biweekly staff submissions, PTO and vacation carryover requests in accordance with College and union requirements; submit payroll check requests as needed.
• Communicate daily with the NYMC research community in placing their animal requisitions.
• Prepare daily animal delivery reports; receive departmental deliveries (animals, supplies, equipment); prepare cage cards; and perform other routinely recurring tasks.
• Assist in the maintenance of departmental records in relation to State, USDA and AAALAC inspections; track required training, OCC Health & visitors log.
• Perform other administrative and clerical tasks as needed.

Education requirement: At least an Associate's degree

Technical/computer skills: Proficient with Microsoft Office applications (Outlook, Excel, Word); ability to become proficient in using Unimarket purchasing system and Mentor program.

Prior experience: At least two years in an environment providing administrative support

Other skills/requirements: Strong communication and writing skills; ability to prioritize and handle multiple projects; experience using standard office equipment.

Environmental: No allergies to animals or related animal products (e.g., hay, feed, bedding materials)

Minimum Salary: USD $62,400.00/Yr.
Maximum Salary: USD $73,000.00/Yr.