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Department Coordinator
Job in
Valhalla, Westchester County, New York, 10595, USA
Listed on 2026-01-15
Listing for:
Health Alliance of Hudson Valley
Full Time
position Listed on 2026-01-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Healthcare Administration, Administrative Management, Business Administration
Job Description & How to Apply Below
The Department Coordinator will support the Chairman/ Director with their academic and administrative needs and assist the other with their programing needs. The Department Coordinator will also coordinate the daily activities for the Department.
Responsibilities:
* Scheduling meetings, coordinating with practice schedules, booking conference rooms, setting up teleconferences and preparation of materials and binders.
* Keeping up with the ordering of supplies for the administrative office and fellows.
* Coordination of the daily activities for the Department.
* Recruitment efforts of the department include interview arrangement, credentialing and onboarding.
* Overseeing and maintaining inventory levels in the procedural and clinic space.
* Helping to collaborate with referring physicians
* Maximize electronic healthcare record for efficiency and billing
* Interact with patients and address complaints or testimonies for marketing
* Daily Census updates.
* Keep attending and fellow state licenses (eg. DEA) up to date.
* Save and organize CME credits on the share drive.
* Order office supplies through Staples. Pantry items bought with petty cash/departmental funds.
* Assistant to the department of physicians.
* Keep all calendars, passwords and memberships up to date.
* Schedule/Coordinate all meetings.
* A/V support for virtual meetings.
* WMC Travel Expenses.
* Catering requests.
* Reimbursements for licenses, conferences, memberships etc.: "Travel and Expense Reimbursement Form" needs to be filled out and sent to the manager.
* Work on coverage (Inpatient, Consult, and Outpatient) schedule with physicians.
* Monthly department meeting scheduling and minutes.
* Maintain relevant metric reports as defined by attendings and administration.
Qualifications/Requirements:
Experience:
1-2 years in administration, required.
Education:
High school diploma or equivalent required. Associates degree from an accredited institution preferred..
Licenses /
Certifications:
N/A
Other:
Special Requirements : good communication and computer skills
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