Administrative Assistant - MCG-Otolaryngology

Job Title: Administrative Assistant 2- MCG-Otolaryngology

Location: Augusta University

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 294790

The Administrative Assistant 2 serves as Administrative Assistant to the Chair, maintains department processes and schedules, acts as Associate Editor for the department newsletters, and manages departmental p‑card.

• Serve as Administrative Assistant to Chairman. Scheduling meetings, maintaining calendar, CV, updating PACT, completing travel paperwork and logistics, assisting with teaching material preparation, correspondence (transcription), assisting with hospital credentialing, licensing, etc. Compiling and distributing meeting agendas and minutes, patient liaison, coordinate logistics for all department functions including CME Symposia and departmental strategic planning conference.
• Coordinate faculty and staff processes. Coordinate Faculty Promotion and Tenure process, coordinate Faculty/Fellow recruitment efforts, maintain advertising calendar; coordinate in/out processing/orientation for new Faculty, Fellows and Staff. Correct and approve exempt staff leave monthly, maintain Faculty/Resident/Staff Travel and Leave Sheets, and compose and distribute Faculty/Fellow Away Dates Memo. Maintain department files, process UPS deliveries for the department, and update and distribute department clinical schedules.
• Compile newsworthy information/articles and publish the semi-annual department newsletters and annual state of the department address.
• Obtain and manage departmental P‑card and conduct P‑card reporting as appropriate.
• Assist department Business Manager and Administrator as needed.
• Perform all other job‑related duties as assigned.

• Associate’s degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions.
• OR
• High school diploma/GED from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.

• Experience in an academic medical or surgical setting.

• Knowledge
  :
  Proficient in Microsoft Office and other computer software/databases. Medical terminology and transcription.
• Skills
  :
  Detail oriented. Excellent interpersonal, written, and verbal communication skills. Possess strong organizational and customer service skills.
• Abilities
  :
  Ability to maintain confidentiality. Ability to coordinate multiple concurrent projects and tasks and adhere to deadlines.

• Shift: Days;
  Monday - Friday.
• Salary: $17.88-$21.92 hourly.
• Pay Band: B5.
• Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
• Recruitment Period:
  Until Filled.
• Benefits include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays.
• Full‑time employees with more than 6 months of service may be considered for the Tuition Assistance Program.

• All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
• Candidate may need a credit check for Positions of Trust and/or approved departmental Purchase Card usage.
• Motor vehicle reports are required for positions that drive an Augusta University vehicle.
• For Faculty Hires:
  Final candidates must provide proof of completed academic degree(s) and post‑secondary coursework transcripts; foreign institution‑trained candidates must provide educational credential evaluation.
• All employees must ensure confidentiality, availability, and integrity of sensitive information in accordance with cybersecurity and privacy policies.
• Credit check required due to handling P‑Card or cash.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

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