Marketing + Events Coordinator

Do you have a passion and drive to apply your talents to make a difference? Are you looking for an employer that understands the importance of having a work-life balance? Habitat for Humanity Vail Valley (HFHVV) is seeking a talented professional to serve as its Marketing and Events Coordinator in support of its mission to partner with local families to build strength, stability and self-reliance through shelter.

The Marketing and Events Coordinator supports the Development team in all aspects of events, marketing and fundraising. This is a fun, fast-paced introduction to all facets of fundraising/development. The primary objective of this position is to provide comprehensive administrative support to the Development department, with a focus on events and marketing support, as well as office admin including, event logistics, grant writing, social media coordination and implementation, and donor acknowledgement.

This position demands strong attention to detail, ability to work in a fast-paced environment, and support multiple efforts. The ideal candidate has exemplary relationship building, strong communication for internal and external audiences, an understanding of database management, and enjoys working both behind the scenes and donor-facing events.

• Assist with regular website and social media updates and maintenance
• Track and monitor social media and Google analytics and prepare reports
• Create, send, and track monthly newsletters for Affiliate and Re Store
• Identify, purchase, track, and brand garb for the ReStore, Construction Team, Donors, and Board Members
• Order and track marketing materials (printed, stickers, thank‑yous, rack cards, Strategic Plan)
• Tracking and analytics

• Assist with ReStore marketing and photos
• Compose and track ReStore monthly newsletter

• Support Development Manager – Assist in all aspects of executing annual event strategy including coordination of Affiliate, ReStore and Jobsite events such as annual Carpenters’ Ball, Colorado Gives Day, specialty build days, ground breakings and home dedications, volunteer and donor recognition and cultivation. Act as the point person for smaller events throughout the year
• Procure event space, work with rental company, sign contracts, communicate, organize F&B
• Solicit vendor discounts and in‑kind donations across all departments for various needs
• Responsible for venue setup and breakdown, F&B, and remote meeting A/V set up for various meetings and initiatives
• Prepare event box and checklist for events outside of Development team

• Lead the administration of online auctions, including solicitation of gift certificates and packages, photo and logo procurement and related tracking, description writing, auction displays and winner fulfillment

• Execute Colorado Gives Day Plan and Annual Giving Plan created by Development Manager
• Oversee updates to HFHVV platform and necessary filings to ensure eligibility for donations; assist with peer‑to‑peer fundraising efforts utilizing the platform
• Prepare in‑house mailings, coordinating with the printer, graphic designer and mail house for bulk mailings, and following up with donors via email and phone

• Execute donor acknowledgement plan including gift processing and tax receipt. Update donor acknowledgement letters in database
• Update and maintain donor databases, including Charity Proud, One Cause, Constant Contact etc., (directed by Dev Manager)
• Provide vision, energy and passion for Habitat’s mission, values and integrity in all aspects of the job

• Administer HFHC grants, primarily Prop 123 AHOP grant
• Write small annual grants and reporting
• Research new sources of grant funding

• Bachelor’s Degree OR 1–2 years experience in non‑profit sector or related field (nonprofit management, business administration, communications, grant writing, events)
• Ability to multitask in a fast‑paced environment
• Strong attention to detail
• Commitment to data accuracy and integrity
• Experience maintaining donor databases preferred
• Strong written and verbal communication skills
• Knowledge of Microsoft Office suite/outlook
• Advanced…