Finance Technician

Overview

The City of Vacaville invites applications for the position of Finance Technician
. One (1) vacancy currently exists within the Finance Department's Accounts Payable Division. This recruitment will also establish an eligibility list to be used for any future full-time, part-time and limited-term vacancies over the next 12 months. Future vacancies may occur in any of the five Finance Department Divisions:
Accounts Payable;
Accounting;
Accounts Receivable/Business License/Excise;
Cashiering/Front Counter; or Utility Billing.

Salary Information:
$70,589 - $85,819/year
A 2% COLA is scheduled for 11/1/2026

Working for the City of Vacaville comes with an excellent benefits package including:

• Medical Insurance at affordable rates - City covers up to 85% of Kaiser premium, other plans are also available
• Vision and Dental Insurance premiums covered 100% by the City
• Healthcare double coverage opt-out incentive of $3,000 per year for eligible employees
• Paid sick leave, vacation leave, thirteen holidays and two floating holidays a year
• Tuition reimbursement and student loan repayment up to $2,200 per fiscal year
• Deferred compensation plan with City contribution, no employee match required
• CalPERS plan enrollment and Retiree Health Savings account

Minimum requirements and application details are provided below. The ideal candidate is a detail-oriented finance professional with a solid understanding of accounting principles, financial systems and modern office practices. They communicate clearly, manage multiple priorities effectively and bring sound judgment and accuracy to technical financial tasks. Their ability to work independently and collaboratively makes them a reliable resource in a fast-paced environment.

Accounts Payable Division

• Lead staff in processing accounts payable transactions, including reviewing invoices for accuracy, proper authorization and compliance with City policies; enters, posts and verifies payment data
• Maintains and reconciles accounts payable records; researches and resolves discrepancies; ensures accurate audit trails and proper documentation
• Communicates with vendors and internal departments to respond to inquiries, resolve payment issues and clarify purchasing and payment procedures
• Leads staff with month-end and year-end close activities, audits and special projects related to accounts payable and financial reporting

Note:

The Accounting, Accounts Receivable/Business License/Excise, Cashiering/Front Counter or Utility Billing units do not currently have vacancies. The eligibility list established through this recruitment may be used to fill future vacancies in these divisions. Examples of duties may include:

• Lead processes and monitor accounts receivable transactions, including billing, invoicing and payment application, ensuring accuracy and compliance with City policies and procedures
• Maintain and reconcile accounts receivable records; research, analyze and resolve discrepancies, delinquent accounts and unapplied payments
• Communicate with customers, departments and external agencies regarding billing questions, payment status, collections and account adjustments
• Lead month-end and year-end close activities, audit support, reporting and special projects related to revenue tracking and financial reporting

• Daily cash review in financial system and monthly reconciliation
• Preparation of annual recurring journal entries and standard monthly journal entries for various departments
• Point of contact for assigned departments
• Lead fiscal year end activities and report preparation

• Accurately handle daily cash, check and credit card payments, ensuring proper accountability and attention to detail
• Deliver excellent front-line customer service by assisting with utility billing inquiries, payments and account-related questions
• Provide daily guidance and support to front counter finance assistants
• Lead and support training efforts for department staff, including onboarding new front counter personnel in the use of the Munis cashiering system
• Manage and resolve returned checks and credit card chargebacks
• Collaborate with internal departments to ensure accurate payment posting
• Investigate and resolve discrepancies in utility billing records to maintain data accuracy
• Prepare and review daily Citywide cash deposits to ensure consistency and compliance

• Maintain detailed accounting and financial records, reconciling records of assigned areas and ensuring accuracy in utility billing
• Oversee the staff who provide customer service in person, via phone and through electronic communications
• Open and close customer accounts and maintain accurate customer account information
• Bill water and sewer services, process payments and verify accounting/financial entries efficiently and accurately
• Collaborating across all areas of finance and with other City departments to support overall department goals
• Navigate multiple software systems, including…