Office Admin & Operations Coordinator

Front Office + Field Support | Quick Books + Team Coordination

A reputable landscape and maintenance company in Utah | Full-Time | In-Office

A reputable landscape and maintenance company in Utah is hiring an Office Admin & Operations Coordinator to be the high-energy "point person" who runs our front office and supports our field operations. This isn't just a desk job. You're the central hub for our crews and Division Managers, the right hand to our Owner, and the friendly voice our customers trust.

If you love variety, ownership, and being the person who keeps everything moving--this is it.

• Own the financial flow: manage A/P + A/R, invoice customers, capture payments, reconcile job invoicing vs. payments received, and pay bills according to payment cycles
• Answer and manage inbound calls with a professional, helpful, can-do attitude
• Support Division Managers with project admin (permits, utility mark-outs, job costing, equipment logistics) to keep work on track
• Serve as the team liaison for field employees: paperwork, hours, onboarding documents, and deadlines
• Coordinate with 3rd-party partners to support HR, safety, and compliance needs
• Support the Owner directly: manage scheduling, external emails, and stay ahead of task lists
• Handle logistics and purchasing: order and schedule delivery for materials (mulch, gravel, plants, etc.) so crews have what they need on time
• Maintain a professional, organized office including weekly meeting notes and light office tidying/organization
• Be the welcoming face of a landscape and maintenance company in Utah for customers, vendors, and suppliers who visit

• 3+ years in office management / coordinator / admin operations (construction or landscaping is a strong plus)
• Comfortable owning details and follow-through in a fast-moving small business
• Professional communicator who represents the company well in person and on the phone
• Trustworthy and discreet with sensitive financial and employee information
• Self-starter mindset--you notice gaps and fix them without waiting to be asked
• Strong alignment with our core values:
• Genuine Excellence
• Respectful Expertise
• Rooted Relationships
• Sustainable Solutions
• Proven Trust

• Invoices go out accurately and on time; payments are captured and tracked cleanly
• Calls, requests, and follow-ups never fall through the cracks
• Division Managers and field teams have the admin/logistics support needed to keep jobs moving
• Owner stays organized, scheduled, and supported with proactive execution
• Office runs as a professional, dependable hub for customers and crews

• $25-$28 per hour (commensurate with experience)
• 10 days PTO annually
• Optional health insurance available starting day 90
• Real growth runway as the company expands
• High autonomy to improve and refine core office processes
• Direct impact on the efficiency and professionalism of the entire business