Administrative Assistant​/Document Control

Responsible for managing and maintaining project documentation to ensure accuracy, accessibility, and compliance with company and industry standards. This role involves handling document transmittals, maintaining Construction Work Packages, updating revisions, and coordinating with internal teams and external partners.

• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Manage the document control inbox and processing requests.
• Fulfill requests submitted for creating new Construction Work Packages by printing, stamping and binding documents/drawings.
• Ensure all hard copy Construction Work Packages always include the latest revisions and are updated with new revisions of documents/drawings expeditiously.
• Assist with the maintenance and assessment of client docs.
• Ensure all documents are properly labeled and tracked.
• Ensure compliance with all relevant regulations and standards.
• Assist in training project team members on document control procedures and processes.
• Collaborate with other departments to ensure proper document control coordination.
• Ensure timely and accurate distribution of documents to all necessary parties.
• Communicate with internal clients, partners and subcontractors to ensure compliance with document control procedures and processes.
• Maintain project specific logs.
• Provide project reports to management, subcontractors, and clients when required.
• Perform other duties as assigned.

• Experience in document control a +
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Excellent attention to detail and organizational skills.
• Ability to multi-task, problem solve and work collaboratively.
• Must have a solid technical aptitude for many software applications and learn new software effortlessly.
• Strong communication and interpersonal skills.

• High School Degree or GED

“We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.”