Accounting Officer, HDFS

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• Department of Human Development and Family Studies
• College of Agricultural, Consumer and Environmental Sciences
• University of Illinois at Urbana-Champaign

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To provide highly complex financial and business office support services for the department.

• Primary purchasing contact for the department. Independently processing purchasing requests for faculty and staff under the general supervision of the Assistant Head. Serves as the main resource for staff, faculty, and vendors with questions regarding the purchasing process. Maintains a vivid awareness of university and departmental processes, requirements, and regulations regarding the University purchasing guidelines and processes.
• Independently reviews requests and answers questions for payments (invoices, departmental purchase orders, P-card transactions), verifying information is complete and ensuring funds are available. Based on knowledge and independent judgment, processes payments through the Emburse Enterprise payment system, as well as providing assistance with Emburse Enterprise questions for departmental faculty and staff. These are complex tasks that involve numerous accounts (cfops) funded from many different funding sources with different policies and procedures.
  
  Independently coding transactions, which requires extensive knowledge of the university system, as well as the ability to provide a resource to others on the coding requirements. Monitors the process through completion through the university system, to ensure the timely execution of payment. This responsibility often requires communicating with various university central units to resolve inquiries, and to ensure that proper processing is implemented, as well as ensuring payment is expedited promptly.
• Determines appropriateness of transactions of the University Tcard, independently processing these transactions for faculty and staff when requested. Reconciles the T-card transaction in the Emburse Enterprise system. This responsibility requires an extensive knowledge of the University policy regarding the Tcard and allowable expenditures.
• Emburse Enterprise Account Reviewer. This important responsibility reviews each Emburse transaction submitted on an HDFS cfop. The cfop is checked for accuracy and available funding, as well as appropriateness on the cfop. Each Emburse transaction is also checked for accuracy, ensuring all required documentation is included. Financial.
• Prepares monthly spreadsheets for the Director of the Child Development Laboratory of the account status of the program. This task requires attention to detail and the ability to understand when an issue arises with an account that can be discussed with the Assistant Head.
• Reconciles and audits the Child Development Laboratory’s Accounts Receivable transactions monthly. This task is a double-checking process for the childcare tuition billings entered into Banner Accounts Receivable to the program’s Procare System. This requires attention to detail. If a discrepancy is found, the individual works with the Assistant Head and Assistant Director of the CDL to make an adjustment.
• Oversees departmental grant (SPA and Ag Experiment Station) accounts. Works with the faculty to understand budgets, activity, and allowable expenditures. This task requires a strong understanding of the Banner system as well as Eddie.
• Prepares journal voucher transactions for departmental accounts in the University Banner financial system as the need arises. This important responsibility requires a strong knowledge of the University accounts (active dates, allowable expenditures), as well as the timing of such…