Facility Operations Coordinator - Coordinated Science Laboratory

Overview

Coordinated Science Lab

Manage the facility operations of the Coordinated Science Laboratory (CSL) and advise the Director, Associate Director for Administration and Director of Business Operations on issues relating to inventory control, safety, remodeling, shipping/receiving and the CSL building, CSL Studio (North Campus Parking Deck), Tech Fab IV (CSL High Bay) and coordinating space with the College of ACES for collaborative use of the Stock Pavilion.

• Plan and coordinate maintenance work and renovations performed by Facilities & Services (F&S) staff or outside contractors. Receive and evaluate requests for maintenance work from faculty, staff, and students and submit work requests to F&S via their website or telephone. Monitor the work/repair progress, and coordinate with F&S staff as needed to ensure a timely resolution/completion. Plan routine maintenance as needed on various systems and equipment.
• Propose, plan, initiate and oversee remodeling projects and new construction. Receive and evaluate requests for remodeling projects from faculty, staff, and students. Oversee scope of work, scheduling and budget in coordination with F&S, CSL and The Grainger College of Engineering.
• Serve as the Safety Officer for CSL, perform annual walk-through of all CSL, CSL Studio and Tech Fab IV (CSL High Bay), conduct annual and quarterly inspections of CSL, CSL Studio, CSL High Bay and CSL labs in the Stock Pavilion and provide reports to the Associate Director for Administration including recommendations. Travel to off-site locations as necessary. Identify and remedy all safety infractions in the fastest time possible.
  
  Follow provisions for safety of University property and for protection against fire and persons and property. Report any critical safety issues to the Associate Director for Administration and in her absence, to the Director or the Director of Business Operations on an immediate basis.
• Review F&S billing for projects and regular service billings. Discuss discrepancies with F&S and CSL management. Use billing information to determine feasibility of continuing F&S daily BSW service standards.
• Create, implement and maintain Building Emergency Action Plans (BEAP) for CSL and CSL Studio in conjunction with campus police. Maintain accurate occupancy data using the my.csl portal.

• Plan and coordinate the use of CSL, the CSL Studio, and CSL High Bay. Monitor the division of space between office use, laboratory and allocations to research groups.
• Prepare reports regarding operation and use of CSL space for CSL leadership and The Grainger College of Engineering.
• Oversee use of conference rooms and assist requesters with arrangements for seminars, conferences, meetings, and banquets. Plan, coordinate, and direct custodial, facility, grounds, and event and catering activities; interact with other University departments and staff, as well as various caterers and vendors.

• Maintain inventory records for CSL and ITI in FABWEB and record in the internal my.csl portal, including adding new equipment and updating/removing inventory records in FABWEB. Manage surplus/salvaging of equipment to the campus warehouse.
• Oversee shipping and receiving of all supplies and equipment for the Laboratory, including the Information Trust Institute, TEC, HCESC and any other units housed in CSL. Direct staff in proper receiving policies to ensure compliance and audit control. Report problems and issues to the Associate Director or the Director of Business Operations.
• Manage CSL and ITI biennial inventory audit by locating, recording and updating records into the campus FABWEB system.
• Oversee inventory of building keys and distribute keys to building occupants. Responsible for granting I-card access for the Andover security system; work closely with Engineering Tech at F&S on door schedules, open/close schedules, and special circumstances.

Supervise 2-4 undergraduate students per semester; train, establish semester work schedules, and plan daily job duties.

5% travel to off-site locations as necessary.

• High School Diploma or equivalent.
• Any one or combination totaling three (3) years (36 months) from the categories below:
• College course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:
• 60 semester hours or an Associate’s Degree equals one (1) year (12 months)
• Training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.
• Work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.
• One (1) year (12 months) of supervisory or administrative experience which…