Office Manager - Office Provost

Overview

Joina Collaborative and Vibrant Team in the Office of the Provost! Are you a highly organized and efficient individual with expertise in managing intricate calendars and providing top-tier administrative support? We are seeking an experienced and proactive Office Manager to join our team and provide essential assistance to the Director for General Education and Director for Educational Programs. In this in-person role, you will play a critical part in coordinating the daily operations of these key figures, ensuring that their busy schedules run smoothly and that their vital projects are successfully managed.

If you are an organized, detail-oriented professional with a passion for supporting senior-level administrators, we invite you to apply for this vital role. Join our dynamic team and contribute to the success of our institution by ensuring the seamless operation of our campus’s key administrative offices. Apply today to be a part of our collaborative and dynamic office.

The Office of the Provost offers:

• A friendly, supportive, and collaborative work environment.
• Competitive salary and benefits package.
• Opportunities to positively impact the lives of all members of the campus community.
• Access to professional development and training resources.

• Is highly motivated and passionate about assisting others.
• Displays exceptional communication and interpersonal abilities.
• Possesses exceptional organizational and time management skills.
• Has the ability to work both independently and as part of a team.

Offer administrative assistance to the Director for General Education and the Director for Educational Programs. This entails efficiently managing dynamic and intricate calendars, maintaining a comprehensive awareness of objectives and responsibilities for each director and leveraging experience, knowledge, initiative, and independent professional judgment to execute daily responsibilities.

• General Education and Educational Programs
• Communicate to faculty and staff about program and course updates, such as progress and inclusion on the Senate, or general education agenda, and as determined by the Directors.
• Assist the Director for General Education and the Chair of the General Education Board with General Education Board administration, which may include scheduling, maintaining the agendas, participating, and recording minutes for meetings.
• Assist the Director for Educational Programs with academic program workshops for campus sponsors, which may include scheduling, participating, and recording meetings.
• Coordinate with the Director for General Education and provide support for all aspects of the general education recertification process from start to finish each academic year.
• Assist the Associate Provost, and Directors within the online course, program, and Academic Catalog system, with program, course maintenance, and Academic Catalog maintenance, which may include pulling and compiling reports as well as maintaining spreadsheets/databases of annual data and stakeholder responses.
• Coordinate with the Directors to maintain websites, guides and training materials related to General Education and Educational Programs.

• Administrative and Operational Support
• Oversee daily operations for the Directors, including calendar management and correspondence.
• Appropriately expedite and respond to items and problem solve with professionalism and efficiency.
• Serve as the first point of contact for inquiries associated with General Education, Educational Programs, or other related matters.
• Assist with the administrative aspects of event, retreat, or meeting coordination on behalf of the Directors, working with Provost Events as appropriate. This work is intermittent and on an as-needed basis.
• Manage and coordinate travel and purchases for the Directors and other staff as needed. This includes reconciling travel and purchasing charges in the Emburse system, completing itineraries, and ensuring necessary documentation is provided.

• Perform other duties in support of the Office of the Provost and Executive Vice Chancellor and Undergraduate Education office as…