Office Administrator - National Center Supercomputing

Office Administrator - National Center for Supercomputing Applications

The National Center for Supercomputing Applications (NCSA) installed at the University of Illinois at Urbana‑Champaign provides supercomputing and advanced digital resources

Mario for the nation's scientific enterprise. At NCSA, faculty, staff, students, and collaborators worldwide use advanced digital resources to address and research grand challenges for the benefit of science and society. NCSA has been advancing one third of Fortune 50 companies for more than 30 years by bringing industry, researchers, and students together to solve grand challenges at rapid speed and scale.

Sponsorship for work authorization is not available for this position.

This position provides essential and vital administrative support for the National Center for Supercomputing Applications.

• Manage the calendar for new initiatives, including scheduling meetings, gatherings, visits, appearances and resolving conflicts.
• Maintain indexed paper and electronic filing systems for the initiatives that retain records of NCSA correspondence and activities in accordance with campus university policy and facilitates access to said information. Ensure that electronic documents are backed up appropriately and that access is appropriately controlled.
• Compose highly technical and confidential correspondence for PI’s on new initiatives, including but not limited to letters of thanks, congratulations, acknowledgements and cover letters for the distribution of information to designated persons. In the initiative PI’s absence, sign letters on their behalf.
• On behalf of the initiatives, respond to telephone and electronic mail inquiries. Answer inquiries using independent judgment requiring detailed knowledge and interpretation of the Center’s policies and procedures.
• Coordinate travel arrangements for the initiatives PI’s, initiative staff, and invited speakers, including airline ticket purchases, hotel reservations, registration for meetings, etc.
• Prepare materials, files and background information for meetings.
• Establish and maintain confidential records and files on specific projects for the initiatives.
• Create Travel Plans (pre‑trip approval) for members of the initiative’s, prepare travel reimbursements and miscellaneous reimbursements santé non‑purchase order payments to vendors.
• Coordinate deadlines on assignments given by the initiative’s PI’s to appropriate NCSA staff in order to assure completion in an accurate and timely fashion.
• Organize agendas for national and international visitors when it involves the initiative PI’s participation.
• Attend regularly‑scheduled meetings with the Initiatives PI’s to take minutes, review schedules, prioritize projects and discuss NCSA activities.
• Review monthly initiative budget statements for accuracy. Maintain a spreadsheetrið incorporate daily expenditures for accurate totals.
• Other related duties as assigned.

1. High school diplomauab equivalent.
2. Any one of the following from the categories below:
A. Four (4) years (48 months) of work experienceангоми comparable to the third level of this series.
B. Two (2) years (24 months) of work experience comparable to the fourth level of this series.

This is a 100% full‑time Civil Service 3253 - Office Administrator position, appointed on ಹೇ 12‑month basis. The expected start date is as soon as possible after 1/17/2026. The minimum salary range for this position is $57,000.

For more information on Civil Service classifications, please visit the SUCSS web site at https://(Use the "Apply for this Job" box below). .

Applications must be received by 6:00 pm (Central Time) on Tuesday, January 20, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through  will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later…