Graduate Programs Coordinator – Bellisario College of Communications

Graduate Programs Coordinator – Bellisario College of Communications

Position in the Bellisario College of Communications supporting the research and online graduate program needs.

University Park, PA

Full‑time

This position will work closely with the Director of Master's of Professional Studies and Graduate Studies, and the Associate Dean of Research and Graduate Studies.

Internal Applicants: Current Penn State employees or students must log in to Workday to complete the internal application process.
External Applicants: Click “Apply” and complete the application process for external applicants.

• Provides administrative support to associate deans, processing documentation of faculty searches, promotions, tenure, and sabbatical leave paperwork.
• Assists associate dean for research with managing grant‑active faculty and endowed chairs’ annual travel itineraries, travel documentation, expense retention and reimbursements, and timely reconciliation processes via finance hubs.
• Serves as support staff for students, faculty, and administrators associated with the master’s‑focused programs, including the master's admissions committee, updating the master’s program handbook, processing non‑tenure‑line faculty applications to teach with the Fox Graduate School, assisting the graduate programs office with processing course, curriculum, and program proposals, managing master’s programs’ websites, and tracking alumni.
• Serves as backup for the Executive Assistant to the Dean.
• Provides administrative support to other units within the Bellisario College as needed.
• Other duties as assigned.

This applicant must work independently and collaboratively in a fast‑paced office, with strong communication, organization and customer‑service skills, attention to detail, and proficiency in Microsoft Office.

• Familiarity with Lion Path student system, SAP Concur, and other financial systems preferred.

Experience with and/or ability to learn student, financial, employee, and reporting information systems such as SAP Concur, PSUBuy, 25

Live, and Lion Path.

• Academic Program Coordinator – Senior Support:
  Associate Degree and 4+ years of relevant experience, or equivalent combination.
• Academic Program Coordinator – Intermediate Support:
  General Equivalency Diploma or High School diploma and 2+ years of relevant experience, or equivalent.

Employment requires successful completion of background checks in accordance with University policies.

Approval of remote and hybrid work is not guaranteed regardless of work location.

Salary range: $38,300.00 – $61,000.00.

Penn State offers a competitive benefits package including medical, dental, vision, retirement plans, paid time off, and a 75% tuition discount for employees, spouses and children. For more detailed information, please visit the Benefits page.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814‑865‑1473.