Administrative Assistant - OPP Garage Services

Overview

The Operations Division of the Office of Physical Plant (OPP) in Finance & Business is seeking a highly motivated, positive, and team-oriented Administrative Assistant (Intermediate or Senior Support). This position reports to the Operations Administrative Support Manager and supports the OPP Service Garage, Solid Waste, Equipment, and Labor Services Unit within OPP.

• Customer service to a large organization and external vendors
• Budget/Billing processing and reporting
• Technical/functional expert on garage-specific software
• Ordering parts and maintaining physical inventory
• Assign and maintain fuel cards and process billing for fuel

• Familiarity with Technical Service employees and the bargaining contract is highly desired.
• Proficient knowledge of the following software, and the ability to easily learn additional software, is preferred:
• Microsoft 365 (Outlook, Excel, Word, Teams, One Drive/SharePoint)
• SAP Concur
• SIMBA
• Adobe Acrobat
• Zoom

This position will be filled at an intermediate support level or senior support level, depending upon the successful candidate s competencies, education, and experience. Requires a High School Diploma or General Equivalency Diploma (GED) or higher plus 2 years of related experience, or an equivalent combination of education and experience for an intermediate support level. Additional experience and/or education and competencies are required for higher-level jobs.

The successful candidate will be a self-starter, have excellent communication skills, a positive attitude, and the desire and ability to work well with a diverse team. The candidate must be well organized, have keen attention to detail and be dedicated to helping others. Confidence in learning new software programs, commitment to meeting deadlines, and the ability to switch priorities as well as handle multiple interruptions easily is a must.

Applicants must include a cover letter, resume, and the names and contact information for at least 3 professional references.

• Medical, dental, vision, and retirement plans
• Tuition discounts (including for a spouse and dependent children up to the age of 26)
• Generous vacation time and sick time
• 14 paid holidays/campus closure days

Finance and Business is a values-driven organization that supports thousands of university faculty, staff, and students, while also providing services to the broader community and society. The Office of Physical Plant is part of the Finance and Business team and is an organization driven by its mission to "Provide Excellent Facilities Services for Penn State." The Office of Physical Plant s values follow those of Penn State s and we are especially committed to our vision to be nationally recognized as a leader in Higher Education facilities, environmental, and safety management.

In our search for excellence, we foster a unified high-performing team with mutual respect for each person s uniqueness, talents, value, and perspective. We also firmly believe in Penn State s value of Respect, which encourages us to "respect and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community." As an incoming team member of the Office of Physical Plant, it will be expected that all employees embody and model Penn State s and Finance and Business s commitment to diversity, equity, and inclusion.

Apply online at

Campus Security Crime Statistics:
For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://(Use the "Apply for this Job" box below). which will also provide you with detail on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.