Collections Specialist

Posted Wednesday, March 12, 2025 at 4:00 AM

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 235 lawyers, with offices in Albany, N.Y.;
Hackensack, N.J.;
Jacksonville, F.L.;
New York City;
Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity and diversity, through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

Rivkin Radler LLP is looking for a strong candidate to join the Finance team as a Collections Specialist, reporting directly to the Director of Finance and Collections Specialist.

RESPONSIBILITIES

• Meet with and assist Billing Attorneys with collection efforts
• Contact clients for payment when directed by Billing Attorneys
• Review aged accounts receivable for invoices requiring follow up
• Follow up with Billing Attorneys on aged invoices and offer collection assistance
• Send payment reminders along with invoice copies
• Prepare and send collection letters when Billing Attorney agrees
• Perform accounts receivable write offs when applicable and approved
• Review e-billing web sites for invoice status and implement procedures for timely identification of e-billing rejections
• Analyze invoice deductions to inform/implement procedures to minimize in the future
• Maintain spreadsheets for Billing Attorneys of aged items/appealed items and deadlines
• Work closely with Partners, Chief Operating Officer, Collections Manager, Billing Department and Accounting Department
• Ad hoc requests and special projects

EXPERIENCE

• 4 year college degree
• 3+ years of collections experience
• Law firm or professional service experience a plus
• Experience with Aderant and e-billing websites a plus
• Proficient in Microsoft Excel and Word

PROFESSIONAL ATTRIBUTES

• Strong work ethic, self-starter
• Comfortable with technology and learning system functionality
• Customer service oriented
• Excellent interpersonal skills
• Quick learner
• Ability to multi-task and prioritize
• Strong communication and organizational skills

The annualized salary range for this position is $70,000 to $85,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.