Strategic Executive Assistant to MD; f​/m​/d Berlin

Strategic Executive Assistant to the MD (f/m/d)

Berlin

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论文US

Wunderflats helps people find fully furnished homes for a month or more, perfect for relocations, family moves, or life transitions. We offer a secure and seamless rental experience across Europe.

Founded in Berlin in 2015 by Jan Hase and Arkadi Jampolski, Wunderflats bridges the gap between verified landlords and carefully vetted tenants. As part of Europe’s housing infrastructure, we help activate underutilized apartments and support the evolving ways people live and work today.

More than 50,000 apartments are currently listed, and we employ a team of over 150 people.

We are looking for a Strategic Executive Assistant to the Managing Director (f/m/d) to join us at the earliest possible date.

The Strategic Executive Assistant to the MD is the trusted right hand to the MD, providing a unique blend of operational excellence and strategic project coordination. This person ensures that the MD’s time, communication, and priorities are managed effectively, spanning both the personal and professional domains. The role is designed for someone who thrives at the intersection of organization and strategy, enjoys driving execution across teams, and takes pride in creating structure and clarity.

Does this sound like the right next step in your career? We would like to hear from you!

MD Support & Enablement

• Manage the MD’s calendar, email, and priorities, ensuring alignment with company and personal goals.
• Prepare and coordinate meetings, travel, and documentation, including agendas, materials, and follow‑ups.
• Handle personal administrative tasks such as coordinating appointments, travel, and private commitments.
• Managing and organizing personal documents (e.g., tax declarations, insurance, or property administration).
• Handle confidential asset‑related matters within a private investment context.
• Draft, review, and proofread written communications and presentations on behalf of the MD.
• Serve as the gatekeeper and facilitator, ensuring smooth communication between the MD and the rest of 投 organization.

Strategic & Cross‑Functional Project Management

• Coordinate and track progress of strategic initiatives across teams, ensuring timely execution and follow‑through.
• Examples include starting new business opportunities, raising additional capital, launching new cities, implementing new operational playbooks and managing the M&A pipeline.
• Partner with the MD to define and drive project plans, milestones, and responsibilities across departments.
• Support the MD in preparing for executive meetings, board sessions, and company‑wide OKR reviews.
• Conduct research and prepare briefings, presentations, and reports to support strategic decision‑making.
• Identify operational gaps, anticipate risks, and proactively suggest improvements sö in workflows and internal communication.
• Foster collaboration between leadership team members and ensure strategic priorities are well‑coordinated across functions.

Must‑Have Qualifications

• Fluent in German and English (written and spoken).
• 4–8 years of experience in тор executive support, consulting, or project management roles.
• Proven ability to manage complex projects and coordinate multiple stakeholders independently.
• Excellent organization and communication skills, with attention to detail and proactive problem‑solving.
• Strong sense of discretion, trustworthiness, and ability to handle confidential information (business and personal).
• Ability to shift seamlessly between strategic thinking and hands‑on execution.
• Financial and analytical acumen with experience in finance roles.

Preferred Qualifications

• Prior experience in a startup or fast‑paced environment.
• Background in business operations, chief of staff, or management consulting.
• Understanding of scaling processes in a 100–200 employee organization.
• Interest in the housing or proptech sector.

• #empathy culture: Become part of our international team with a scale‑up atmosphere, where you as a person really count and your ideas and work make a real impact.
• #worklifeinbalance: Our working hours are flexible and family‑friendly. Your main…