Mailroom Specialist

Overview

A well-established financial services firm is seeking a reliable and detail-oriented Mailroom Specialist to support daily shipping, receiving, and internal mail operations. This role is essential to ensuring accurate, timely handling of sensitive documents and packages across the organization.

• Receive, sort, log, and distribute incoming mail and packages
• Prepare outgoing mail, overnight deliveries, and courier shipments
• Coordinate shipping and receiving activities with vendors and carriers (Fed Ex, UPS, USPS, couriers, etc.)
• Track and document incoming and outgoing packages, ensuring proper chain of custody
• Handle sensitive and confidential financial documents with discretion
• Maintain mailroom supplies, equipment, and organization
• Support internal departments with special delivery or shipping requests
• Assist with records management, scanning, and document distribution as needed
• Ensure compliance with firm policies and security procedures

• 2+ years of experience in a mailroom, shipping/receiving, or facilities support role (corporate or finance environment preferred)
• Strong organizational skills and attention to detail
• Ability to handle confidential materials with professionalism
• Familiarity with shipping systems and tracking tools
• Comfortable standing, lifting, and moving packages throughout the workday
• Dependable, punctual, and team-oriented

• Stable role within a reputable financial services firm
• Collaborative, professional work environment
• Opportunity to be a key operational support function