Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for reconciling vendor accounts, maintaining vendor profiles, and investigating and/or resolving invoice discrepancies with various vendors or departments. This position is responsible for the accuracy of their data entry performed in the ERP system.

Effectively interacts across functional areas of the organization as well as with outside vendors and suppliers.

• Prepare and match invoices to purchase orders in the system.
• Review and code all documents with proper account coding and approvals and ensure accuracy of data input into the system.
• Oversee and/or produce checks on a weekly basis, match with appropriate back up, and submit for signature. Verify accuracy of payment information and confirm that all rules and regulations of the company and any regulatory agency are followed.
• Maintain all files in accordance with records retention processes.
• Research discrepancies with Buyers, Vendors, and Receiving department.
• Perform other clerical duties including but not limited to photocopying, filing, and preparing documents for mailing.
• Assist in preparation of monthly accruals.
• May conduct and participate in special projects to research and resolve vendor discrepancies and disputes as assigned by management.
• Train and instruct other members of the department and the company, by passing along skills and information to assist them in their development and advancement either.
• Become an independent employee able to analyze problems and formulate plans to overcome challenges and to get work done quickly with a high degree of quality. To make sound and logical decisions, choose the appropriate courses of action based on the parameters of the situation at hand, and use continual improvement problem solving skills.
• Create an ongoing effort to improve the Company and the Accounting Department through personal action and by contributing ideas to support both the Department and Company’s ongoing improvement efforts.
• Understand Mizuho OSI’s business objectives and the relationship between the Department and those objectives; to support and follow the Corporate Vision, Mission & Values Statements, to maintain the services and quality levels set by Mizuho OSI, and to continually enable Mizuho OSI to be a great place to work.
• Understand, follow and support Mizuho OSI’s internal Quality System policies, procedures and work instructions including but not limited to applicable external regulations (21 Code of Federal Regulations Part 820 Quality System Regulations and applicable International Standards).

• Requires minimum 2 years of related experience.
• HS diploma or equivalent combination of education and experience. Associates degree in Accounting or Finance preferred.
• Knowledge of the Accounts Payable cycle is required.
• Intermediate understanding and knowledge of Accounting Principles (debit/credit) is preferred.
• Ability to clearly and effectively express oneself verbally and through written means in the English language (additional languages preferred). Ability to communicate effectively with employees and other business contacts in a courteous and professional manner.
• Ability to perform basic arithmetic functions, create and reconcile reports, demonstrate strong analytical skills, and attention to detail.
• Excellent computer skills including operating Windows based personal computers, various office equipment and machines, and telephone system. Ability to efficiently and effectively use computer applications related to work including Microsoft products such as Outlook, Word, and Excel, and top tier ERP system, SAP system is a Plus.
• Excellent customer focus with a high sense of urgency. Ability to provide excellent interpersonal and communication skills.
• Ability to carry out instructions furnished in English writing, orally or in diagram form.
• Ability to function calmly in a fast-paced environment managing multiple priorities simultaneously. Able to positively manage situations of a dynamic nature; able to modify plans, actions, and decisions in light of changing situations and circumstances while still meeting, or proposing modified, deadlines.
• Neat and professional appearance and outgoing people-oriented personality which conveys pride in working for Mizuho OSI and which is demonstrated with a ready smile and a willingness to assist others.
• Respond sensitively to the needs and feelings of others regardless of position; to accept interpersonal differences, to maintain rapport, and to interact effectively with all levels of employees within the organization.
• Able to demonstrate an understanding, and the regular use of a time management process, which systematically structures one’s own work to provide for effective task performance and to plan and prioritize items to meet future demands.
• Ability to establish and accomplish goals independently and to function as a positive and productive team member.

Reasonable accommodation may be made to enable…