Accounts Payable Clerk

Umatilla County Housing Authority (UCHA) provides public housing solutions for residents of Gilliam, Morrow, Umatilla, and Wheeler Counties. With numerous housing units located in Hermiston, UCHA is dedicated to meeting the housing needs of its community. It strives to offer safe, quality, and affordable housing options while contributing to community development. UCHA is a trusted resource for local residents, playing a key role in improving the quality of life in the area.

Reports To:

Finance Director

Department:
Accounting

Employment Type

/ Classification:
Union

Work Schedule:

Monday – Friday; some weekend work may be required, hours to be determined

Salary Range:  hourly

Umatilla County Housing Authority is dedicated to safe, affordable, and inclusive housing solutions for individuals and families in our community. We believe that everyone deserves a place to call home, and we are committed to enhancing the quality of life for our residents. In your position, you will play a vital role in supporting our residents and creating vibrant, thriving communities.

As a member of the Accounting Department, you will perform a variety of clerical accounting tasks. An essential function is a duty or responsibility that is critical or a unique component of the job and is required to be performed with or without reasonable accommodation.

• Process invoices (including verifying PO's and requisitions), post to vendor accounts and process checks and ACHs on a weekly basis.
• Review that internal controls are in place before paying invoices, check requests, requisitions, questions, and purchase orders.
• Develop and maintain relationships with the accounting team and the other departments.
• Research problems in accounts payable for specific vendors.
• Assist landlords and vendors regarding payments as needed.
• Assist with annual year-end audit requests.
• Maintain all accounts payable records including filing checks, invoices, and payment term information.
• Maintain record retention files annually.
• Prepare escrow reimbursements.
• Review and Process Positive Pay Notifications.
• Daily electronic deposits.
• Preparation for journal entries.
• Perform other related duties as assigned to help the finance department a Core Competencies
• Problem Solving Expertise:
  Identifying and defining problems/goals including scope and sequence of priorities for attainment; selecting and implementing alternative solution strategies; and supervising resources, constraints, and contingencies.
• Positive Thinking & Attitude:
  Maintains a positive work environment by creating job motivation, remaining enthusiastic about taking challenges, demonstrating an “I care” attitude, approaching others in a pleasant, happy, upbeat manner, and always finding the positive aspect of a negative situation; ability to resolve conflict in positive ways.
• Communicates Effectively:
  Presents ideas and influentially through various means; identifies/shares essential information in a timely manner; appears knowledgeable and confident in communicating information.
• Work Ethic:
  Dependable and meets commitments by exhibiting willingness to put in extra hours or extra effort to get the job done; available and presentable for work on a consistent and timely basis.
• Organization:
  Develops plans to achieve objectives by identifying resources needed, time allocations, and anticipated obstacles; utilizes planning tools and methods for prioritizing, organizing, and following through.

• Associate degree from an accredited college or university with major course work in finance, public administration, business administration, or a related field with a minimum of two (2) years of experience or a High School Diploma with a minimum of five (5) years of experience in a similar position.
• Proficiency in Advanced MS Excel.
• Prior public housing experience preferred but not required.
• Excellent verbal and written communication skills.
• A combination of experience and training that would provide the required knowledge and abilities to qualify.

Applications will be reviewed for relevant experience, education, and training. Applications must be detailed and complete for proper evaluation. The best-qualified applicants may be required to complete further testing, which may consist of any combination of written, oral or performance examinations. Responses to supplemental questions are required if applicable.

• Knowledge of pertinent Federal, State and Local laws, codes, and regulations.
• Knowledgeable accounts payable.
• Customer service phone skills for the purpose of making vendor calls.
• High degree of accuracy and attention to detail.
• Interpret and apply Federal, State and Local policies, laws, and regulations.
• Operate office equipment including computers and supporting word processing and spreadsheet applications.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working…