Facilities Coordinator

Role Overview

We are seeking an organised and proactive Maintenance Manager responsible for coordinating all site maintenance activities, managing external contractors, and ensuring planned and reactive maintenance is delivered safely, efficiently, and in line with operational requirements.

The successful candidate will oversee contractor scheduling, forward maintenance planning, compliance management, and continuous improvement of maintenance processes to minimise downtime and maintain a safe working environment.

Key Responsibilities

• Coordinate and manage all external contractors and service providers

• Book contractors onto site, ensuring permits, RAMS, and compliance documentation are in place

• Develop and manage forward maintenance planning schedules

• Oversee planned preventative maintenance (PPM) programmes

• Coordinate reactive maintenance activities to minimise operational disruption

• Ensure contractor work is completed safely, on time, and to required standards

• Maintain accurate maintenance records and compliance documentation

• Manage maintenance budgets, quotations, and contractor performance

• Liaise with operations, engineering, and health & safety teams

• Support site audits and ensure compliance with health & safety legislation

• Identify opportunities for continuous improvement and cost efficiencies

Essential Requirements

• Proven experience in a Maintenance Manager, Facilities Manager, or similar coordination role

• Experience managing contractors and scheduling maintenance works

• Strong organisational and planning skills

• Understanding of health & safety regulations and contractor compliance requirements

• Experience managing preventative maintenance schedules

• Strong communication and stakeholder management skills

• Ability to prioritise workloads in a fast-paced operational environment

Desirable Experience

• Experience with in manufacturing, logistics, warehousing, or industrial environments

• Knowledge of permit-to-work systems

• Experience using CMMS or maintenance management systems

• IOSH / NEBOSH qualification or equivalent

• Budget management experience

Key Competencies

• Highly organised with strong planning capability

• Proactive and solution-focused

• Strong attention to detail

• Effective communicator across multiple departments

• Ability to manage multiple contractors and priorities simultaneously