Purchase Ledger Assistant

Overview

Allstaff Finance & Accountancy Division are delighted to bring to the market the role of Purchase Ledger Assistant. The role is full-time & based in Girvan. You will be responsible for maintaining the purchase ledger including credit card spend, and ensuring the Spindle software is used to maximum effect. You will be reporting to Head of Finance and need to possess a strong teamwork ethic and ability to work on your own initiative.

• Reporting to the Head of Finance, your responsibilities will include:
  Maintain the purchase ledger. This includes operating Spindle software to ensure that invoices post to Sage with minimal intervention.
• Act as the team’s Spindle super user.
• Liaise with the fibre team to post fibre invoices ensuring nominal coding accuracy.
• Complete supplier statement reconciliation and maintain supplier terms in Sage.
• Close old purchase orders in WAP when required.
• Ensure all credit card expenditure is posted accurately.
• Download invoices from supplier platforms.
• Create adhoc reports from Spindle for invoices that need paid in that week or at the month end.
• Update systems with new supplier forms and create schedules to allow them to be reviewed by HoF or FM.
• Complete manual filing. Timeline within three months.
• Operate as effective back up for the sales ledger including being proficient in the operation of Credit Hound. Timeline within 3–6 months.
• Maintain up-to-date work instructions for all tasks. Timeline – ongoing.
• Summarise timesheets for monthly payroll processing. Timeline – TBC.
• Adhoc tasks include helping with catering for meetings and answering phones. Timeline – ongoing.

• Must possess a strong business and work ethic
• The ability to think on your feet and react appropriately in a busy environment
• High level of attention to detail
• Strong health & safety consciousness
• Team player and willing to contribute with ideas
• Experience in Sage 200, Spindle and Credit Hound
• Experience in manufacturing business is desirable
• Ability to work in a fast paced environment
• Highly proficient in the use of Microsoft Office applications – Excel
• Self-starter attitude with strong communication skills
• Additional Experience Required

• Purchase ledger experience
• Experience using Sage 200
• Accounts payable and supplier reconciliation experience
• Experience working within a manufacturing finance environment

Location: Girvan, Ayrshire (KA26)

Hours: Monday to Friday, 8am – 5pm

Salary: £35,000 per annum

Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using AI & software solution providers and back-office support.

ALLSTAFFPRO

Job Type: Full-time

Work Location:

In person