Accounts Payable Clerk

The role of the Accounts Payable Clerk is to process transactions as accurately and effectively as possible. This includes:

• Entering invoices onto computer systems
• Matching invoices to purchase orders and querying variances
• Checking invoices for accuracy, VAT treatment and payment terms
• Processing expense claims via an online system
• Obtaining valid internal authorisation for transactions
• Monitoring finance inbox queries and invoice printing
• Ensuring invoices are correctly coded in the general ledger
• Arranging payment of foreign currency invoices
• Collecting, distributing and scanning post
• Creating new standing data e.g. supplier accounts
• Updating records of standing data
• Routine accounting controls
• Extracting information from ledgers
• Processing payment runs
• Answering queries from suppliers, customers, budget holders and auditors

Regular interaction across all levels in finance and purchasing. Dealing with all individuals in all institutes with regards to payment of invoices. Interaction with suppliers.

Percentage
Invoice and Expenses Transaction Processing

• Entering invoices onto computer systems
• Matching invoices to purchase orders and querying variances
• Checking invoices for accuracy, VAT treatment and payment terms
• Processing expense claims via an online system
• Obtaining valid internal authorisation for transactions
• Monitoring finance inbox queries and invoice printing
• Ensuring invoices are correctly coded in the general ledger
• Arranging payment of foreign currency invoices
• Collecting, distributing and scanning post

Database Maintenance

• Creating new standing data e.g. supplier accounts
• Updating records of standing data

Ledger Analyses and Reports

• Answering queries from suppliers, customers, budget holders and auditors
• Extracting information from ledgers

As agreed with line manager, any other duties commensurate with the nature of the role.

Requirement Importance 5 GCSEs grades A-C including Maths and English or an equivalent qualification Essential AAT Level 2 certificate in accounting or an equivalent Desirable

Requirement Importance Excellent computer skills, including Microsoft Office 365 Essential Knowledge and understanding of VAT Essential Knowledge of Great Plains software package Desirable Knowledge of online expense systems Desirable

Requirement Importance Recent experience working in a finance team in an accounts payable role Essential Significant experience of processing invoices and expenses Essential Experience of working in a multi company environment Essential Previous experience of working for a charity Desirable

Requirement Importance Good communication skills both written and verbal Essential Excellent organisational skills to manage own workload Essential Good interpersonal skills, with the ability to work well as part of a team Essential Ability to work with precision and accuracy Essential Customer focused Essential Willingness to help others and be flexible Essential

Requirement Importance Attention to detail Essential Keen to continue to learn and adapt Essential Able to present a positive image of self and the Partnership Essential Promotes equality and values diversity Essential Willingness to embrace the expected values and behaviours of all staff at the Partnership, ensuring it is a great place to work Essential Willingness to work outside of standard working hours when required Essential Ability to maintain confidentiality and security of information where appropriate Essential

The NBI Partnership provides non-scientific services to the John Innes Centre (JIC), Quadram Institute Bioscience (QIB), Earlham Institute (EI) and The Sainsbury Laboratory (TSL). All of these organisations carry out scientific research funded by the UK Government, European Union, Charitable and Industrial Sponsors. The Partnership employs around 140 staff to cater for the needs of approximately 1100 Research Staff, Students and Visiting Scientists who are all located in close proximity on the Norwich Research Park.

The…