FM Cost Coordinator

Equans is looking for a Cost Coordinator to join our team based in Speke on a permanent basis. This is a full‑time role working 37.5 hours per week. On offer is a salary of £29,875 and a benefits package.

Being a part of the Knowsley School contract and reporting to the Account Manager, you will coordinate all finance‑based administrative support to the Senior Management Team.

• Production of regular routine reports and financial statistical data for the senior management team and finance business partner.
• Regular liaison with the finance business partner relating to effective management of profit and loss.
• Coordination of financial work in progress (WIP).
• Collate and submit the monthly application for payment. Invoice once approved.
• Align monthly tasks to finance timetable. Identify and report on any deadlines that cannot be met and their financial implication.
• Control of ‘goods received’ pursuit of invoices from EQUANS supply chain.
• Investigating invoices submitted eligible for payment/dispute.
• Assisting supply chain with outstanding invoices arrears.
• Overseeing all aspects of purchase order receipting in COUPA.
• Key liaison with external and internal finance functions.
• Ensure all contract variations eligible billed at the agreed fee. In collaboration with the Project Manager.
• Actively monitor and chase debt, resolving any queries leading to non‑payment.
• Carry out other duties requested by the Account Manager to maintain the effective support of the Contract Management Team.
• Maintain electronic based filing systems.
• Weekly review of potential billable items and accrual reports awaiting invoice submissions.

• 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Programme and access to mental wellbeing app.

• Background knowledge of finance‑based functions within a similar area.
• Strong organisational skills and willingness to adapt to a high‑paced work environment.
• Competence of all Microsoft Office functions (Excel, Word and PowerPoint).
• Incentivised approach to problem solving.
• Experience with in the FM industry would be ideal but not essential.

This role includes an Enhanced DBS with Barred Lists check; therefore ability to pass is essential.

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting‑edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low‑carbon, resilient world. Equans is a world leader in the energy and services sector with operations in more than 20 countries and a turnover of 19.2 billion euros in 2024.

Equans is a subsidiary of the Bouygues group.

Equans encourages applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. We’re committed to delivering a culture where everyone’s voice is heard and supported. You’ll also have access to employee networks such as Access Ability, Encompass, RISE, Veterans & Reservists, WOMEN Together, Working Parents and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a relocation package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.