Bid Coordinator

Location: Westminster Abbey

Job Description

Find out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below.
At Juniper, we deliver a diverse range of Facilities Management services including Health & Safety Consultancy, Catering, and Cleaning; primarily within the Education and Public Sectors. Our culture is built on trust, ownership and high performance, where individuals are empowered to shape the experience and have a real impact. For someone who believes in good work, strong relationships and shared values matter and you want your skills to contribute to a purpose-led organisation, Juniper offers the perfect environment to grow and contribute.

The Role
We are seeking an organised and detail focused Bid Coordinator to support and coordinate bid activity across the business. Reporting to the Business Development Manager, this role will work closely with internal teams to manage the bid process end to end, ensuring submissions are well structured, compliant and aligned with our values and standards.
About you
You’re highly organised, detail driven and thrive on managing multiple deadlines  enjoy working collaboratively with different teams and take pride in producing clear, accurate and compelling written submissions. You’re proactive, calm under pressure and motivated by helping win new business.
Duties and responsibilities
Overall Purpose of Job
The Bid Coordinator will be responsible for supporting the bid management process, assisting with proposal development, and ensuring timely submission of bids to potential clients. As Bid Coordinator you will ensure the accuracy, professionalism, and competitiveness of all bid submissions while contributing to the continuous improvement of bid content and processes.
The Bid Coordinator will have touch points right through the business from sales to operations and all central functions in between. It will be your responsibility to deliver compelling and exciting bids to really engage the client.
Job Context
The post holder reports to the Business Development Manager
Juniper provides, utilising a budget of c £23m and a structure of 788 posts (632 employees):
front line catering services within educational settings and business and industry settings including a hospitality catering offer.
front line cleaning service in educational settings and public building settings including delivering a range of specialist cleaning services; and,
a full health and safety advisory service within education and local authority settings.
a national alliance for education estate staff (NASPM)
Principal Accountabilities
Bid Management:
Lead the end-to-end bid process for tenders in catering, cleaning and health & safety..
Coordinate internal and external stakeholders to gather necessary information for proposals.
Develop and manage bid timelines to meet submission deadlines.
Conduct research to gather information on potential client requirements, project scope, and specifications
Being familiar with the client bid portal to include timely downloading of client documents, tender amendments and clarifications, and uploading of submissions and clarification questions/responses.
Supporting mobilisation activities for contracts we win, helping ensure a smooth handover into service.
Proposal Writing & Content Development:
Create tailored, engaging, and compliant bid documents, including executive summaries and responses to specific tender requirements.
Maintain and update a library of bid templates, case studies, and technical content for future use.
Collaboration & Coordination:
Work closely with operational teams to translate service delivery plans into compelling proposals.
Populate consultant financial models and collaborate with finance to ensure pricing is competitive and accurately reflects operational delivery.
Market Analysis & Continuous Improvement:
Conduct market research to identify upcoming tender opportunities.
Gather feedback on unsuccessful bids and implement improvements in future submissions.
Stay up to date with industry trends, competitor activities, and regulatory changes in the education and FM sectors.
Maintain CRM systems, libraries and google maps.
Com…