Primary School Administrator

Job Description

To ensure the effective administrative functioning within the school and to develop and implement administrative policies and procedures within the school.

• Assist the Head Teacher and Senior Management Team in introducing, maintaining and reviewing administrative policies and procedures within the school.
• Provide appropriate financial information and administrative advice for the Head Teacher and the Senior Management Team within the school.
• Ensure the effective management and maintenance of the Seemis Management System within the school.
• Manage all general clerical and administrative functions within the school.
• Adopt procedures to ensure a safe working environment.
• Participate in the Council's Employee Review and Development Programme.

• Experience in administrative and clerical work including financial management systems, composing letters/reports, record keeping, filing and dealing with the public.
• Recognised typing / word processing qualification (e.g. typing RSA stages 11 or SCOTVEC Text Processing Certificates).
• Experience of Microsoft Office including software packages such as Excel, Access.
• High level of accuracy in work.
• Ability to prioritise workload.
• Ability to use initiative in day to day tasks.
• Ability to participate as a team member.
• Self confidence.
• Self motivated.
• Strong customer care skills and focus.
• Effective organisational skills including time management.
• Appreciation and acceptance of, and commitment to the importance of confidentiality.
• Good knowledge of software packages - e.g. Microsoft Office / XP / Frontpage.
• Ability to demonstrate a high standard of numeracy and literacy skills.
• Flexibility and adaptability.
• Willingness to accept direction/delegation.
• Understanding of and ability to demonstrate key inter-personal skills, both on the telephone and face to face.
• Approachability and willingness to help.
• Discretion.
• Flexibility to meet the needs and demands of the service.

This post is considered to be a 'Regulated Role' under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme. Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

Closing Date: 27 February 2026

Starting Salary: £28,520 (pro rata)

£15.13 per hour

19 hours per week - (47.15 week contract, i.e. term time working plus balance of days to be worked during school holiday periods.)

Working Pattern:
Monday to Thursday 8.30am to 12.30pm;
Friday 8.30am to 11.30am

For further information contact:
Head Teacher, Mosstowie Primary School, telephone, email