Office Administrator

Severfield Ballinamallard, Northern Ireland, United Kingdom

Join to apply for the Office Administrator role at Severfield

Severfield Ballinamallard, Northern Ireland, United Kingdom

4 weeks ago Be among the first 25 applicants

Join to apply for the Office Administrator role at Severfield

In the Office Administrator position, you will play a key role in supporting our Executive Directors and wider business with day-to-day administrative tasks. While the role is based at our reception area, the reception element forms a small part of the position — the main focus is on delivering high-quality administrative support across the business.

This is a varied and fast-paced role where your organisational skills, attention to detail, and ability to work independently will be essential. We’re looking for someone with office-based experience, excellent working knowledge of Microsoft Office (particularly Outlook), and the confidence to use their initiative and make decisions independently.

This is a part-time position, hours of work are:
Wednesday & Thursday 8:30am-5pm, Friday 8:30-3:15pm.

Key Responsibilities:

• Managing diaries and Outlook calendars for Executive Directors
• Arranging travel, couriers, and meeting room setups
• Handling reception duties, including answering the phone and opening post
• Supporting general office operations across the business
• Producing and tracking purchase orders, logging invoices, and ensuring correct coding and approvals
• Monitoring shared email inboxes
• Collating and reconciling timesheets
• Keeping internal communications up to date – including noticeboards and suggestion boxes at our Ballinamallard site
• Liaising with external cleaning contractors and approving related invoices
• Providing flexible admin support across the wider finance and admin team, including holiday cover when needed

Required Skills and Experience:

• Excellent organisation skills and the ability to work quickly, accurately, and independently
• Strong communication and interpersonal skills
• Proficiency in Microsoft Excel and Word
• A team player who’s happy to pitch in wherever needed
• Solid evidence of problem-solving and managing your own workload
• Previous office administration experience (preferred)

• Seniority level
  
  Not Applicable

• Employment type
  
  Part-time

• Job function Administrative
• Industries Manufacturing and Office Administration

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