Conference Administrator

We are a global media group delivering exceptional content through events, digital, data & insight.

From agribusiness, ingredients and food processing, to retail, hospitality & fine dining – we provide the inspiration, insight and connections to power our customers’ success.

Rethink Events produces world-leading summits focused on innovation, investment, and sustainability in agriculture, food, water, and energy. Its conferences bring together senior executives, entrepreneurs, investors, and policymakers to accelerate technology adoption and address global challenges.

We have offices in Gatwick, Brighton and London, UK;
Montpellier, France;
Singapore and Chicago, US. The successful candidate will work from our Brighton office.

Position

Position: Full time – permanent

Location: Brighton

Do you have excellent written and verbal communication skills and a background in administration? Are you looking for a busy role in an exciting sector? If so, apply now, as we are looking for an Administrator (Conference Production Assistant) to join our Brighton team to provide essential administrative, coordination and operational support to our production team, to ensure the smooth delivery of international Business to Business conferences.

You will manage key workflows, maintain accurate records, coordinate with speakers and other stakeholders, and support communication throughout the event lifecycle. There is no need for any travel in this role.

Working closely with producers, speakers, moderators, and internal teams, you will ensure deadlines are met, information is organised and conference sessions are delivered to a high standard.

What you’ll be doing:

• Managing speaker and programme administration, ensuring accurate and up‑to‑date records.
• Maintaining outreach tracking, follow‑ups and communication logs.
• Acting as the main administrative contact for speakers, providing clear and timely communication.
• Coordinating calendars, briefing sessions and preparation calls.
• Requesting, gathering and organising speaker materials including bios, photos and presentations.
• Distributing session guidelines and documentation, ensuring speakers are fully briefed.
• Tracking deadlines and outstanding actions across multiple programme elements.
• Supporting side events, workshops or add‑on activities as required.
• Conducting desk‑based research, competitor tracking and landscape scanning.
• Supporting internal production processes and projects.
• Conducting outreach to new networks through exploratory calls and research.

What you’ll need:

• Experience in an administrative, coordination or operations role.
• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Confident written and verbal communication.
• An ability to manage multiple workflows and deadlines.
• A calm, solutions‑focused approach.
• An interest in live events and conference delivery.
• An ability to work under pressure and prioritise effectively.
• Desirable:
  Experience supporting events or conferences.
• Desirable:
  Familiarity with event platforms, CRMs or production trackers.

Company Benefits and Initiatives Include:

• 25 days annual leave in addition to bank holidays – increasing by one additional day after 6 years, up to a maximum of 30 days.
• An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”.
• A volunteer day to take for supporting a chosen charity and giving back to the community.
• Contributory Pension
• Life Assurance Scheme
• Group Income Protection
• Enhanced family-friendly leave pay entitlements
• Wellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools.
• Cycle to Work Scheme
• Electric Car Scheme

Why work for us

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.

We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.

If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.