Executive Support Assistant

Join Our Team as an Executive Support Assistant at Devon and Somerset Fire and Rescue Service! As an Executive Support Assistant, you will be part of the Executive Support team that provides support to the Executive Officer and selected individuals from the Service Leadership Team. You will undertake a range of duties including servicing and attendance at meetings (including minute production) and assistance with corporate events (e.g. award ceremonies).

Part of the role also includes providing a professional and efficient service for the Reception and Post Room at our Service Headquarters.

• To create, store, revise and print documents e.g. letters, reports, memoranda, notes and minutes of meetings utilising a variety of digital packages. Prepare presentations as required using appropriate software.
• To compose letters / memoranda as required on own initiative or as directed.
• To arrange meetings and appointments and maintain a diary of appointments. Obtain and collate information required for appointments and meetings and operate an effective bring forward system.
• To arrange hotel accommodation and travel as necessary.
• To maintain and update filing systems as appropriate including correspondence, papers for meetings, circulars and other documents as required.
• To answer, as required, all incoming telephone calls, dealing directly with enquiries where appropriate or referring to relevant officers within the Department and where necessary ensuring follow up by officers in a way consistent with the values and image of the Service.
• Support the administration of the Principal Officers and Area Manager rota.
• Operating the Reception switchboard in a professional and efficient manner, routing incoming calls to the correct person, taking messages and referring them to the correct Officer as soon as possible.
• Answering enquiries at the reception desk and informing the Officer required, who should attend at reception.
• Issuing Visitor Passes.
• Dealing efficiently and effectively with deliveries - both incoming and outgoing.
• General clerical assistant to be carried out within the reception office, commensurate with the grade of the post, as directed by the Executive Support Team Leader.
• Post Room duties as required.
• Administering bookings / calendars for the Conference Rooms at Service Headquarters.
• To take delivery of refreshments / lunch as required for meetings involving the Executive Board, Members of the Devon and Somerset Fire and Rescue Authority or both and on behalf of other departments.

If you're ready to take the next step in your career and make a real difference, we want to hear from you! Join us in our mission to create a safer world and become an integral part of our outstanding team.

The successful candidate must, by the commencement of employment, have the right to work in the UK. Devon and Somerset Fire and Rescue Service is a Disability Confident employer, and we will normally offer an interview to any applicant who declares they have a disability and meets the minimum criteria for the job. In certain high‑volume recruitment situations, the number of interview offers may be limited to ensure fairness for all candidates.

For more details please see the appropriate guidance.

At Devon and Somerset Fire and Rescue Service, our mission is to create a safer world by preventing fire and rescue emergencies. We pride ourselves on our fantastic reputation, built on the dedication and expertise of our skilled workforce, and by joining us you will be a key player in enhancing the services we provide across Devon and Somerset.

Devon and Somerset Fire and Rescue Service, the largest non‑metropolitan Fire and Rescue Service in England, is looking for an Executive Support Assistant to join our Executive Support Services team at Service Headquarters in Exeter. This is a permanent, part‑time position (22.2 hours per week) that offers a competitive salary starting at £26,824, rising annually to £28,598 per annum pro rata.

This equates to £16,094.40 – £17,158.80 for working 22.2 hours per week.