Administration Assistant

We Build Recruitment are recruiting on behalf of a well-established specialist joinery contractor delivering high-quality bespoke joinery packages across a diverse range of projects.

Our client is seeking a highly organised and proactive Administrative Assistant to support the operational and financial functions of the business. This role is integral to ensuring accurate time sheet processing, effective purchasing of materials, and the smooth day-to-day administration of projects.

The successful candidate will be detail-oriented, confident liaising with site-based teams and suppliers, and comfortable working within a fast-paced construction environments.

Key Responsibilities

1. Time Sheet Processing

• Collect weekly time sheets from site operatives and workshop staff
• Review submissions for accuracy, completeness, and correct job allocations
• Input time sheet data into payroll and job costing systems
• Liaise with supervisors and managers to resolve discrepancies
• Maintain accurate labour cost records for project reporting
• Assist management with labour utilisation and costing reports
• Ensure deadlines for payroll processing are consistently met

2. Purchasing & Procurement

• Raise purchase orders in line with project and workshop requirements
• Order materials, hardware, fixings, and consumables
• Liaise with suppliers to confirm pricing, availability, and delivery schedules
• Track deliveries and resolve shortages or order discrepancies
• Maintain accurate supplier records and pricing schedules
• Reconcile delivery notes with purchase orders and invoices
• Support cost control by monitoring material spend against project budgets

3. General Administration

• Provide administrative support to Contracts Managers and Directors
• Maintain and organise digital and physical project files
• Assist with document control including drawings and revisions
• Handle incoming calls, emails, and general correspondence
• Support invoice processing and assist with accounts administration
• Coordinate meetings and maintain internal records

Required Skills & Experience

-Previous experience in an administrative role in the construction industry

-Experience processing time sheets, payroll data, or labour records

-Experience in purchasing or procurement administration

-Strong working knowledge of Microsoft Office, particularly Excel

-Excellent organisational skills and strong attention to detail

-Ability to prioritise workload and work independently

-Confident communication skills when dealing with tradespeople and suppliers