Administration​/Reception Enhanced Child DBS

Position: Administration / Reception Enhanced Child DBS required
Location: Fairfield

MUST HAVE A CURRENT ENHANCED CHILD DBS TO APPLY FOR THIS. Main Areas of Responsibility Reception
* Greet and receive all visitors to Head Office in a professional manner, ensuring compliance with safeguarding and Health & Safety protocols.
* Operate the telephone switchboard, directing calls to appropriate departments or staff members, taking messages, and responding promptly to enquiries from parents/carers and the public.
* Maintain the reception area and meetings rooms to a high standard, ensuring they are tidy, presentable, and reset after use. Report any maintenance issues to the Office Manager.
* Support the Office Manager with office maintenance tasks, including coordinating fire drills, liaising with engineers, and managing heating/air con servicing.
* Organise and prepare refreshments for meetings and events.
* Update employee records to reflect staff changes for switchboard/Inventry accuracy.
* Manage incoming and outgoing mail and parcels, including maintaining the franking machine account and ordering supplies.
* Coordinate courier services and manage related accounts.
* Maintain the academy contact sheet, ensuring Principal and PA details are current.
* Foster positive relationships with staff, contractors, and external agencies to support the Federation's objectives. Administration
* Provide confidential administrative support including, photocopying, typing, electronic filing, emailing, completing standard forms, and responding to routine correspondence.
* Maintain both manual and digital records and management information systems.
* Generate and update distribution lists and data reports as required. Manage the Federation's info@ email account including forwarding, redirecting messages and tracking incoming complaints.
* Assist with the preparation and distribution of Board papers to staff and stakeholders.
* Provide cover for selected duties in the absence of the Office Administrator, such as website updates.
* Maintain and update Head Office Flickr account.
* Collect and collate information annually for mailing lists.
* Order office stationery and ensure the stationery room is organised and safe.
* Reconcile monthly credit card statements and process internal recharges.
* Manage and renew annual subscriptions.
* Raise purchase orders and reconciled associated administrative invoices.
* Undertake additional clerical and administrative tasks as reasonably required Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.