Assistant Accountant

Overview

Job Title:

Assistant Accountant

Location:

Newcastle

Job Summary:

Overseeing the Purchase Ledger function for Highways Contracting. First line support to the Management Accountant. Covering their role when necessary.

• Shadow the Management Accountant in all duties to be able to cover when necessary; understand month end process to final completion of formal reports; understand the budgeting process and support to business managers and contracts managers; attend meetings to act on behalf of the Management Accountant.
• Supervise in the efficient operation of the Highways Contracting Finance department by operating as a team member and contributing specifically in:
  Purchase Order Creation; understand how Coupa works and provide guidance and training as necessary to all new users; ensure ITESoft is up to date and users are prompted to keep their queues clear; input into Coupa system;
  Purchase Ledger Spreadsheet update and maintenance.
• Purchase Ledger: supervise and assist staff to ensure goods receipts are matched with the original order; goods receipts scanned into system; contract and head code details input in ITESoft/Coda; approve if value and all documents match; understand LISA and its impact on goods receipting to come.
• Month End: create accruals for Purchase Orders; create accruals for Purchase Ledger; post accruals into Coda; prepare inter company valuations for posting; prepare vehicle rental accruals; fuel allocation.
• Other Responsibilities:
  
  general administration; reception cover when necessary; ad-hoc tasks as and when required; carry out other appropriate duties as assigned by your line manager.

• Qualifications: Part Qualified Accountant / AAT Qualified / Qualified by experience.
• Skills and Experience: Essential:
  Microsoft Excel to an advanced standard (Lookups, Macros, etc);
  Microsoft Word to an intermediate level;
  High standards for internal and external customers.
• Desirable: Coda Accounting Application (Training will be given);
  Dejawin Payroll application (Training will be given);
  Microsoft PowerPoint to a beginner level;
  Coupa purchasing software (like Amazon);
  Cost capture applications.