Project Specialist

Monday–Thursday on-site with an optional remote day on Fridays

Standard business hours with some flexibility (approximately 8:00 AM–4:00 PM)

This position is eligible for medical, dental, vision, and 401(k).

Addison Group is partnering with a well-established organization in the real estate and hospitality space that manages a diverse portfolio of large-scale property assets nationwide. Our client values collaboration, accountability, and operational excellence, and is continuing to grow its internal project support team due to organizational changes and expanding needs.

Our client is seeking two Project Specialists to support a busy Design and Construction team. This role blends project coordination, administrative execution, and analytical support to help ensure projects move smoothly from initiation through closeout. The ideal candidate brings strong attention to detail, comfort working independently, and experience supporting projects in fast-paced environments.

• Coordinate day-to-day project support activities, including communication with internal teams and external vendors
• Track contracts, compliance documentation, and project-related records from initiation through completion
• Review, process, and route invoices to ensure accuracy and alignment with project and budget requirements
• Support vendor onboarding and maintain compliance materials such as insurance documentation and required certifications
• Maintain accurate project and financial data within internal systems and tools
• Assist with project setup, funding requests, and closeout documentation
• Support reporting needs by preparing summaries, tracking logs, and responding to internal data requests
• Ensure adherence to internal policies, procedures, and controls across all project activities

• 2–3+ years of experience in project coordination, project administration, or a similar support role
• Experience in construction, real estate, capital projects, or a highly transferable industry preferred
• Strong proficiency in Microsoft Office, particularly Excel
• Experience managing contracts, documentation, invoices, or vendor-related processes
• Familiarity with project management or data management systems is a plus
• Strong organizational, analytical, and problem-solving skills
• Excellent written and verbal communication abilities
• Comfortable working independently with minimal oversight
• Targeted start timeframe: early February
• Hybrid work environment with regular in-office collaboration
• Collaborative, team-oriented work environment
• Exposure to large-scale, high-impact projects
• Flexible work schedule with hybrid structure
• Opportunity to grow within a stable and established organization

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.