Legal Assistant

Hybrid Position (4 days on-site in Tysons, VA)

Reporting To:
Executive Director

Status:
Permanent, Full-Time

Compensation: $60,000 - $70,000+ depending on experience and qualifications

Position Overview

Fluet is seeking a highly organized, proactive Legal Assistant to support our attorneys and legal teams across all matters. The ideal candidate excels at juggling priorities in a fast-paced environment, delivers impeccable work product, and upholds the highest standards of professionalism and confidentiality. As a boutique firm serving the national security, aerospace, defense, and intelligence sectors, we value detail-oriented professionals who ensure seamless day-to-day operations and client service.

Core Responsibilities

Administrative, Clerical & Reception Support

• Perform clerical and receptionist duties including filing, photocopying, scanning, faxing, and assembling binders
• Manage a multi-line phone system and route calls appropriately
• Assist with front desk responsibilities and greet visitors professionally
• Ensure timely receipt and distribution of incoming and outgoing mail
• Maintain clean, organized, and professional office spaces
• Coordinate, schedule, confirm, and update meetings, appointments, and court dates
• Coordinate conference room reservations and meeting logistics
• Manage office supplies and replenishment orders
• Manage service accounts and relationships with vendors

Attorney & Legal Support

• Manage attorney calendars; schedule meetings and appointments; coordinate travel; and process expense reports
• Prepare meeting agendas, take concise notes, and track action items
• Draft, proofread, format, and finalize correspondence, memoranda, and basic legal documents
• Assist with preparation and submission of filings in federal and state courts and administrative agencies
• Support deposition, hearing, and trial preparation, including checklists, logistics, exhibits, and deliveries
• Assist with billing, time entry, invoicing, and expense tracking
• Accurately review and organize voluminous legal documents and correspondence

Records, Filing & Information Management

• Maintain multiple filing systems, both electronic and hard copy
• Maintain and manage recordkeeping of electronic and physical documents
• Manage and update legal databases and tracking systems
• Retrieve information from records, email, minutes, and other documents as requested
• Prepare written summaries of data when needed
• Support attorneys and paralegals with administrative tasks as needed
• Ensure confidentiality and compliance with firm policies and legal standards
• Perform special administrative projects and other related duties as assigned

Required Skills/Abilities

• Ability to exercise discretion and maintain confidentiality
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong understanding and experience as it relates to providing superior customer service
• High-level proficiency in Microsoft Office Suite (specifically Word and Excel) and Adobe Acrobat
• Excellent organizational skills and strong attention to detail
• Strong sense of punctuality and reliability
• Basic understanding of clerical procedures and systems, such as record-keeping and filing
• Ability to work independently and in a team environment
• Ability to exercise good judgment

Qualifications

• Associate’s Degree or equivalent
• At least three (3) years of relevant work experience
• Proficiency in scheduling, coordinating, and confirming court dates, appointments, and meetings
• Strong written and verbal communication skills
• Excellent organizational skills
• Excellent attention to detail
• Ability to manage multiple tasks and meet tight deadlines
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, and file management software
• Familiarity with general legal documents and terminology preferred
• Previous experience working in a law firm preferred
• Working knowledge of case management and timekeeping software preferred
• Familiarity with state and federal courts preferred