Office Coordinator

The Office Coordinator is responsible for keeping NEB’s day-to-day administrative and office operations running smoothly. This role supports leadership, engineering, and manufacturing teams by ensuring organization, responsiveness, and a professional environment for employees, clients, and vendors.

This person is detail-oriented, proactive, and comfortable wearing multiple hats in a fast‑paced medical device R&D and contract manufacturing environment.

• Manage front office operations and serve as primary point of contact for visitors
• Maintain office supplies, kitchen supplies, and facility needs
• Coordinate office vendors (cleaning, maintenance, IT support as needed)
• Assist with facility organization and workspace setup for new hires

• Provide scheduling support for the leadership team as needed
• Coordinate internal meetings, leadership meetings, and company events
• Prepare and format internal documents and presentations
• Maintain organized digital and physical filing systems

• Coordinate new hire onboarding logistics (workspace, materials, documentation routing)
• Assist with maintaining personnel files and training records
• Support recruiting logistics (interview scheduling, candidate communication)
• Help track PTO and time‑off documentation

• Assist with maintaining social media posts
• CRM and contact management
• Conference and event support
• Linked In and social media support
• Website support
• Sales material support

• Plan company team‑building events, customer visits, and internal celebrations
• Help maintain a professional, organized, and welcoming environment

• 3+ years of administrative or office management experience
• Associate or bachelor’s degree preferred
• Strong organizational and communication skills
• Proficiency in Microsoft Office and cloud‑based tools
• Ability to handle confidential information with discretion
• Experience in a regulated environment (medical device, biotech, ISO) preferred

• Proactive and self‑directed
• Comfortable in a fast‑moving engineering environment
• Highly organized and detail‑oriented
• Service mindset and takes pride in supporting the team
• Positive, team‑first attitude
• U.S. Employment Eligible.
• Ability to work in the Tyngsboro, MA office full time