Records Clerk

Summary: This is a full-time, union position with benefits and time off, upon meeting eligibility requirements. Employees start out at pay range Level 1 and progress through six pay range levels. Employees in the position process and maintain records for the Police Department and respond to public record requests.

• Records, files, retrieves and distributes records, data and statistics including, but not limited to citations, warrants, fingerprints, bind-overs, jail statistics, purchase orders, etc.;
• Processes public record requests, including the ability to redact documents, electronic files, photographs, diagrams, audio and video recordings and other records;
• Prepares and processes status reports;
• Initiates inquiries into state and national communications networks;
• Provides clerical support to the Police Department as needed;
• Draft correspondence and respond to telephone inquiries; and
• Performs other duties as assigned.

• High School diploma or general education degree (GED), and one (1) year related experience and/or training; or equivalent combination of education and experience.
• Ability to type forty-five (45) words per minute.
• Ability to use Microsoft programs, Adobe, and other computer programs.
• Ability to read, and interpret documents such as safety rules, operating and maintenance instruction, general business periodicals, professional journals and technical procedures, or governmental regulations. Ability to write routine reports and correspondence. Ability to communicate effectively.
• Ability to work with basic mathematical concepts such as discounts, proportions, and percentages.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to recognize potentially unsafe conditions and behaviors and correct them in a positive and appropriate manner.
• Ability to acquire knowledge of and follow:
  Department policies and procedures, rules and regulations;
  Duties and responsibilities of the Police;
  Law enforcement record keeping rules;
  Document preparation, requirements and methods;
  Arrest and court procedures and protocol;
  Filing systems;
  Office practices and procedures;
  Administrative practices;
  Public relations issues;
  Computer operations and related office equipment and software;
  Organizing, planning, record-keeping and filing techniques;
  Bookkeeping;
  Auditing procedures;
  Public records law; record retention and organization.
• Skills and abilities
  
  to:
  Organize, prioritize and coordinate multiple clerical tasks;
  Develop record keeping and reporting methods;
  Perform basic bookkeeping duties;
  Collect, classify and maintain information and records.
• Copy material accurately and recognize errors;
  Prepare accurate and complete reports;
  Perform research of records;
  Compile data for summary statistics;
  Operate a personal computer;
  Respond to inquiries from public, officials and co-workers;
  Respond to sensitive inquiries from the public, city officials and staff;
  Operate standard office equipment including computers, photocopiers, FAX machines.
• Maintain effective working relationships with supervisor, co-workers, city officials and the general public.
• Must have adequate eye sight and hearing to review audio and video records.
• Maintain high degree of confidentiality.
• Must maintain regular in-person attendance.
• Must be able to work in the United States.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Majority of work environment will consist of normal office conditions however, while performing the duties of this job, the employee is regularly required to stand, sit, walk, reach with hands and arms, talk and hear.

The employee is occasionally required to climb, stoop, kneel, crouch or crawl and taste and smell. The employee may occasionally lift and/or move up to…