HR Coordinator

HR Assistant / HR Coordinator (Entry–Mid Level)

Job Type: Full-Time

Location:

Tustin, CA

We are seeking a motivated and detail-oriented HR Assistant / HR Coordinator to support our Human Resources department. This role is ideal for an entry- to mid-level HR professional who enjoys working with people, thrives in a fast-paced environment, and wants hands‑on exposure to recruiting, onboarding, employee relations, culture, and HR compliance. This position focuses on execution and support of established HR processes while partnering closely with leadership to ensure a positive employee experience.

• Recruiting & Hiring: Post and manage job openings on job boards and internal platforms; screen resumes and conduct initial phone screens as needed; coordinate interview scheduling and candidate communications; track candidates through the hiring process; complete offer letters and pre‑employment requirements.
• Onboarding & Offboarding: Prepare onboarding packets and new hire documentation; coordinate orientations and first‑day logistics; track onboarding milestones and required trainings; manage offboarding checklists, exit interviews, and documentation.
• HR Compliance & Administration: Maintain accurate employee personnel files (digital and physical); track I‑9s, licenses, certifications, and mandatory trainings; assist with audits and HR documentation requests; support compliance with state and federal labor laws; update HR policies and procedures as directed.
• Employee Relations Support: Serve as a first point of contact for basic HR questions; escalated sensitive employee matters to HR leadership; assist with documentation related to performance, attendance, and corrective actions.
• Culture & Engagement: Coordinate employee recognition, events, and celebrations; support employee engagement initiatives and surveys; assist with internal HR communications and announcements; help reinforce company values and culture initiatives.
• HR Systems & Reporting: Maintain HR trackers, reports, and dashboards; assist with payroll inputs, PTO tracking, and timekeeping audits; support benefits enrollment tracking and employee communications.
• General HR Support: Assist with HR projects and process improvements; handle confidential information with professionalism and discretion; perform additional HR and administrative duties as assigned.

• 0–3 years of experience in HR, recruiting, or administrative support.
• Bachelor’s degree in Human Resources, Business, Psychology, or related field preferred.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills.
• High attention to detail and follow‑through.
• Ability to handle confidential information with discretion.
• Proficient with Microsoft Office and/or Google Workspace.
• Comfortable working in a fast‑paced, team‑oriented environment.

• Experience with applicant tracking systems (ATS).
• Familiarity with HR compliance documentation.
• Interest in long‑term growth within Human Resources.