Administrative Assistant II

Overview

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 200023 - General Education

Normal

Work Schedule:

Monday - Friday 8:00am to 5:00pm

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Performs, coordinates, and oversees general and advanced technical and office administrative support work within the office of General Education. Provides varied and complex office administrative support to managerial, professional and supervisory staff or the direct coordination of specific administrative support projects and operations. Oversees well-defined projects. Provides expert professional assistance to managerial staff.

Provides administrative support within General Education; serves as office liaison/receptionist; routes communications; maintains files; drafts and sends communications; supports budgeting and P-Card/Concur reconciliation; performs budget monitoring/entry; operates standard office equipment. Oversees defined administrative support projects and operations, and provides professional assistance to managerial staff as needed.

High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Excellent verbal and written communication skills. Ability to use various computer software packages including Microsoft Word, Excel, PowerPoint, Outlook and Banner. Strong skills in financial management and budget reconciliation. Ability to manage multiple projects simultaneously. Strong customer service skills. Ability to read and interpret reports.

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation does not automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights:
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