Accounting Coordinator

James Outdoor Advertising is a fast-growing, independently owned billboard company operating across multiple markets. We help brands get noticed through high-impact digital and traditional out-of-home advertising — and we’re building the internal systems to scale the right way.

We’re looking for an Accounting Coordinator who takes pride in accuracy, follow-through, and keeping financial operations running clean and on time.

This role is trusted with real responsibility and plays a direct role in cash flow, partner relationships, and payroll accuracy.

This is a hands-on accounting role with real ownership — not just data entry.

• Prepare and send customer invoices
• Post payments (ACH, check, credit card)
• Maintain weekly AR aging
• Execute consistent collections follow-ups Coordinate accounts for collections when needed

• Process vendor, installer, utility, and contractor payments
• Track land lease payment schedules
• Ensure payments are accurate and on time

• Process payments to media owners, landowners, and inventory partners
• Track revenue splits and remittance schedules per contract
• Reconcile partner statements against internal billing
• Flag discrepancies or issues to management
• Calculate internal sales commissions based on approved plans
• Reconcile commissions against collected revenue
• Prepare monthly commission summaries for review

• Prepare payroll inputs for employees and contractors
• Track hours, commissions, and payroll data
• Coordinate payroll processing with our payroll provider
• Maintain payroll records and documentation

• Maintain accurate records in Quick Books Online
• Support month-end close and reconciliations
• Keep financial documentation organized and audit-ready

• 5+ years experience in AP/AR, bookkeeping, or accounting support
• Strong experience with Quick Books Online
• Comfortable with collections follow-ups and accountability
• Highly detail-oriented and process-driven
• Discreet, trustworthy, and reliable
• Experience with commissions, payroll, or multi-entity businesses is a plus

• Salary: $55,000 – $65,000 (based on experience)
• Retirement Plan
• Paid Vacation
• Performance Bonus: tied to collections, accuracy, and on-time processing
• Clear growth path into senior accounting or Controller support as the company scales

This role directly impacts:

• Employee trust
• Operational discipline

If you take pride in getting things right, staying organized, and owning your responsibilities — you’ll thrive here.