Payroll Administrator - Part Time

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Payroll Administrator - Part Time 20-25 hours per week

Payroll Administrator - Part Time, 20-25 hours per week

Tulsa

Job Title:
Payroll Administrator – Part Time, 20-25 hours per week

A & M Engineering and Environmental Services, Inc. (A & M) was founded in 1984 with our Headquarters located in Tulsa, Oklahoma. From our humble beginnings, we have developed into a diverse company providing turnkey construction, remediation services, engineering/design, compliance, and professional services to governmental agencies, private sector entities, and Native American tribes. A & M is comprised of a talented team of industry leaders dedicated to solving complex projects and challenges for our clients through providing great value through leading technology, innovation, and creative solutions.

As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to high quality delivery to our clients. A & M is committed to providing reliable services that are top quality, precise, and cost-effective. We strive to provide turn-key services that meet all our clients’ needs from permitting to implementation; design to build; and remediation to monitoring. Our key drivers (safety, reliability, capability, affordability, quality, compliance, and trust) are embedded in our products and services and practiced in our professional activities.

A & M greatly values our employees and promotes a positive work/life balance with a work environment that offers opportunities for professional development and career advancement supporting our program and portfolio spanning across the United States.

A & M is seeking a Payroll Administrator to join our team providing leadership and management supporting A & M’s portfolio of environmental and civil projects. The Payroll Administrator is responsible for the accurate and timely processing of payroll. This role ensures compliance with federal, state, and local regulations, maintains payroll and personnel records, and supports employees and management with payroll-related inquiries.

The ideal candidate has extensive experience with construction-industry payroll, certified payroll requirements, benefits administration, and both in-house and third-party payroll systems.

• Process in-house payroll and manage data integration with third-party payroll providers as needed.
• Ensuring appropriate allocations, job costing, and entity-specific compliance rules.
• Prepare, review, and submit certified payroll reports for public works and prevailing wage projects.
• Calculate and verify wages, overtime, deductions, reimbursements, allowances, and special pay types common in construction.
• Ensure accurate coding of labor to jobs, cost centers, divisions, and projects.

• Prepare and reconcile federal and state payroll tax filings, including Forms 940, 941, W-2, and W-3.
• Maintain compliance with federal, state, and local wage and hour laws, prevailing wage rules, and union requirements (if applicable).
• Respond to audits and information requests related to payroll, insurance, workers’ compensation, unemployment, and certified payroll.

• Set up and maintain payroll personnel files including I-9s, tax documents, direct deposit information, and employment status changes.
• Manage personnel data within payroll and HRIS systems, ensuring accuracy and confidentiality.
• Assist with system updates, process improvements, and new payroll/HRIS implementations.

• Set up, administer, and reconcile benefits and payroll deductions including medical, dental, vision, 401(k), supplemental plans, garnishments, and other with holdings.
• Complete benefits reconciliation to ensure premiums, invoices, and deductions match.
• Coordinate with HR and benefit carriers on enrollments, changes, and compliance documentation.

• Provide timely customer service to employees regarding pay, deductions,…