Talent Acquisition Specialist

Reporting to the Senior Director of Human Resources, the Talent Acquisition Specialist will attract top‑tier talent, build a strong long‑term talent pipeline, and ensure an exceptional candidate experience aligned with our employer brand and values.

This position is responsible for managing the full‑cycle recruitment process to maintain the required staffing levels for the organization in support of organization‑wide strategies and to successfully attract, cultivate, and recruit top talent for the Tulsa Health Department’s programs and operations. This position is also responsible for the development and oversight of the THD internship program. The Talent Acquisition Specialist will play a critical role in ensuring agency sustainability.

• Responsible for the full‑cycle recruiting process and obtaining staffing objectives.
• Establish the recruiting strategy through implementing organizational plans and objectives.
• Collaborate with managers in the creation of a recruitment plan for each open position to develop a strategy for each open position.
• Improve organization attractiveness by recommending new policies and practices, emphasizing benefits and employee programs; collaborate with marketing to establish a recognizable “employer of choice” reputation both internally and externally.
• Build a sustainable pipeline of qualified candidates by proactively sourcing and networking with active and passive candidates, colleges, community services, employment agencies, and professional organizations.
• Attract applicants by placing job advertisements, using social media and job board sites.
• Evaluate applicants by discussing job requirements and applicant qualifications with managers and by studying job descriptions and job qualifications.
• Assist manager in determining applicant qualifications by phone screen or interviewing applicants; analyzing responses; verifying references; and comparing qualifications to job requirements.
• Manage pipeline activity, maintain data integrity, and proactively share data‑centric updates with internal stakeholders.
• Maintain all pertinent applicant and interview data in the applicant tracking system (ATS) through data entry and requisition creation. Maintain and document candidate activity and progress in the ATS. Responsible for tracking HR recruiting metrics.
• Administer applicable pre‑hire assessments and perform reference, credit, drug test, and background checks for potential employees.
• Coordinate onboarding by preparing and sending new employee offer letters and assigning any onboarding forms and new hire paperwork for completion prior to the first day.

• Design, launch, and manage a sustainable, high‑impact internship program that serves as a talent pipeline.
• Cultivate strategic relationships with universities, community colleges, and community organizations. Identify and attend campus recruitment activities, career fairs, and info sessions.
• Coordinate with managers to identify internship opportunities within their respective programs.
• Validate internship eligibility and coordinate onboarding and offboarding requirements.
• Track program metrics to demonstrate business value and continuously refine the program.

• Coordinate with IT, organizational development, and Communications to schedule new employees for first‑day orientation.
• Manage the coordination of temporary employees by working with staffing agencies to fill temp positions. Manage temp employee lists, handle onboarding, and agency relationships.
• Perform other special projects as assigned by the Sr. Director of HR.
• Must be able to work as part of a team by serving as a backup and assisting in other HR positions.
• Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.
• Complete required training in support of duties and responsibilities of this position.
• Other duties as assigned, including those required to fulfill activities in support of public health emergency operations.