Purchasing Agent

Overview

This position is located at the Jack

C. Montgomery VA Medical Center in Muskogee, OK in the Prosthetic & Sensory Aids Service (PSAS) line. The incumbent performs direct medical supply purchasing and Inventory Management support to the administrative and clinical services of the VA to initiate the obligation for all related requirements necessary to provide prosthetic and sensory aids services.

• Duties include - but may not be limited to the following:
  Plans work to be accomplished by subordinates
• Sets and adjusts short term priorities - and prepares schedules for completion of work based on priorities
• Advises - counsels and instructs employees on work and administrative manners - such as complaints - grievances - etc.
• Finds and implements ways to eliminate or reduce significant bottlenecks and barriers to production
• Provides guidance and evaluates work involving new - complex or unusual situations and those without clear precedence
• Oversees management and distribution of all supplies and material in the medical center through subordinates who maintain stock - monitor expiration dates and rotating stock - ensure critical supplies are monitored - perform daily inventory - resolve differences in records - distribute items - deliver supplies in a timely manner - and complete specialty cart preparation
• Oversees the receipt of supplies and material into the medical center
• Ensures supplies are unpacked and properly stored in inventory areas
• Analyzes and resolves difficult issues and problems in order to plan effectively and render equitable and reliable decisions
• Conducts market research on all new products and ensures they are recorded in the automated inventory system
• Ensures availability of recurring supply items which are managed and distributed through the computerized inventory management system
• Analyzes management reports in order to manage and control the fund control point limitations and identify trends - correct errors - and resolve problems
• Works with members of the vendor and/or contract community - managers - supervisors and other staff throughout the medical center on Logistics issues
• Communicates with subordinate staff and other administrative and clinical staff to coordinate and persuade logistics activities on the implementation of policy or procedural changes
• Work Schedule:
  
  Full-time Monday - Friday 8:00am - 4:30pm
• Virtual:
  This is not a virtual position
• Position Description/PD#:
  Purchasing Agent/PD14575A

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 01/29/2026. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation - but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note:

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized

Experience:

You must have one year of specialized experience equivalent to at least the next lower grade GS 5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to:
Qualifying specialized experience includes Knowledge of solicitation and purchasing methods to make competitive or sole source small purchases that involve collecting data to determine price reasonableness for new items - preparing detailed written solicitations - tailoring special terms and conditions - or other matters of similar complexity. Skills in analyzing descriptions that have unique aspects or critical characteristics to identity problem areas in specifications or work statements - determine if quotations are responsive - or decide if substitutions are acceptable or should be referred to other personnel for further review.

Knowledge of price analysis techniques to evaluate prices or costs for requirements with inadequate price history or evaluate allowable charges for requirements involving special cost features. Knowledge of various acquisition clauses such as those pertaining to inspection - acceptance packaging - or testing to select or tailor clauses for purchases that involve special handling. Knowledge of post award procedures to discuss equitable price…