Inspections Coordinator

The purpose of the Inspections Coordinator is to maintain SFS’s office management activities for the Service and Inspections department(s), this includes scheduling and answering phones to ensure profitability and customer satisfaction for the department.

ESSENTIAL

JOB DUTIES:

• Schedule quarterly and annual sprinkler inspections with customers.
• Coordinate the necessary pump equipment to perform the inspection accordingly.
• Schedule annual fire alarm inspections with customers.
• Coordinate with customer elevator contracts (when necessary) to perform the fire alarm inspection in its entirety.
• Schedule annual and semiannual suppression inspections with customer.
• Schedule all necessary subcontractors, lifts and third-party inspections as required.
• Work with the Inspections Operations Manager to review reports and upload for customer access.
• Communicate system impairments and service requests to the appropriate Manager.
• Communicate with internal and external customers in a professional manner.
• Provide backup assistance on phones for the administrative assistance.
• Communicate with internal and external customers in a professional manner.
• Other duties as assigned.

QUALIFICATIONS:

The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Education, Training,

Certifications:

Experience, Knowledge, Skill Requirements:

• 1 year scheduling facility services experience, preferred.
• 1 years of professional computer skills.
• Must be able to comply with SFS’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.
• Efficient time management skills developed organizational skills and ability to prioritize initiatives and business goals.
• Demonstrated critical thinking skills.
• Collaborator and ability to work with all levels of employees.
• Strong diligence and accuracy

Communication

Skills:

• Must have the ability to effectively read, write and communicate in English with employees and customers.
• Strong interpersonal, written, and oral communication skills.

Systems and Software

Skills:

• Ability to operate a computer, use Microsoft Office required.
• Experience with Sales Force preferred.

Other

Qualifications:

• Valid driver’s license with acceptable driving record required.
• Must be able to comply with SFS’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.
• Up to 10% travel

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS:

Reasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.

Physical Requirements:

While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift