Architectural Design Project Manager III

Job Title

Architectural Design Project Manager III

Corporate Office

Tulsa, OK, US, 74134

Manage architectural design process for new and existing facilities. Provide technical expertise to ensure quality construction documents.

• Provide technical expertise for the development of new facilities and projects (25%).
• Continually improve and maintain prototype details for building, canopy, fuel systems, and supporting documents.
• Create unique details for construction documents as needed.
• Coordinate special items with purchasing for new facilities and projects.
• Research and ensure code compliance of all plans and specs to protect company interests.
• Research alternative methods or materials to provide best value.
• Determine systems and evaluate options to meet project requirements.
• Ensure project solutions meet the needs of all internal customers.
• Conduct value‑engineering reviews in coordination with the project team.
• Coordinate RFIs from active construction/developments into prototypical drawings and documents for future use.
• Effectively manage architectural and engineering consultant resources, specific to projects where the ADPM is the design lead (20%).
• Establish deliverables and communication expectations for each design consultant.
• Negotiate and approve design costs associated with company Scope of Work and change orders.
• Hold consultants/contractors accountable for work produced.
• Facilitate training for newly hired consultants/contractors.
• Provide QA/QC for consultants/contractors work to ensure it meets company standards.
• Conduct annual evaluations using the Consultant/Contractor Evaluation Form and procedures.
• Quality control – process, formatting, purpose, and constructability (10%).
• Develop, review, and maintain internal processes used to manage consultants, customers, and prototypical documents.
• Provide formatting guidelines for file structure and maintenance.
• Review all development/change to verify design meets proposed use and is structurally sound and efficient.
• Construction and project field support / drawing (20%).
• Partner with Construction and Projects Group regarding drawing organization, detailing, and specifications.
• Oversee revisions resulting from drawing reviews, FPC, and test facilities; ensure changes are processed via change management procedures.
• Ensure non‑standard items identified in reviews are communicated to construction, purchasing, supply chain, and other affected parties.
• Oversee professional consultants and partner with internal customers to assist in compliance with local codes and authorities having jurisdiction.
• Provide on‑site support and partner with Construction and Projects Group as needed; communicate required changes to drawings and installation documents.
• Manage the RFI process, providing expert direction to the field promptly.
• Expedite permit issues/resolutions for real estate, construction, and facilities support related to permitting and code issues (5%).
• Support the Purchasing Department (5%).
• Develop and maintain plans and specifications for bid/quote processes (Strategic bid/quote outline).
• Review and approve shop and vendor drawings for equipment, fixtures, and related special programs for new and existing facilities.
• Coordinate bid / shop drawings with store signage buyer; review for constructability, liability, and value‑engineering costs.
• Manage submittal process for facilities as assigned (5%).
• Maintain submittal requirements and processes associated with facilities.
• Manage exceptions with professionals of record and construction or projects group to ensure optimal results.
• Evaluate and assess company risk and liability (5%).
• Utilize technical expertise to assess short‑term and long‑term risk and liability.
• Use company processes and procedures to educate all internal and external team members on risk and liability to inform business decisions.
• During the QA/QC process, ensure all work products, designs, contracts, etc., meet all company regulatory requirements to minimize risks/liability.
• Utilize specified project management systems and collaboration tools to maintain project files and report personal progress on active…