Purchasing and Inventory Coordinator II

Job Description

The Procurement Coordinator supports the procure-to-pay process for materials and services, ensuring timely requisitioning, purchasing, receiving, and invoicing. This role is critical for maintaining material flow for both capital and operational needs, and involves close collaboration with Supply Chain, Project Management, Logistics, Expediting and Accounts Payable teams.

• Requisition & Purchasing:
  Create and manage ERP system requisitions and receipts;
  Assist in sourcing and contracting processes;
  Expedite purchase orders to meet delivery requirements.
• Material Flow & Inventory:
  Track open orders and monitor supplier performance;
  Ensure timely delivery of materials for projects;
  Maintain accurate inventory records and reconcile discrepancies.
• Invoice Resolution:
  Review and resolve invoice holds related to purchase orders;
  Coordinate with Accounts Payable and vendors to clear discrepancies.
• Collaboration:
  
  Communicate with internal teams and suppliers to resolve issues;
  Provide updates on order status and delivery timelines.

• 1–4 years of relevant work experience.
• High School Diploma or equivalent. Preferred:
  Bachelor's degree in supply chain management, Business Administration, Accounting, or a related field.
• Oil and gas experience is preferred but not mandatory.

• Microsoft Excel
• Smartsheet
• ERP systems (Oracle Cloud)
• Microsoft Power Apps

• Procure-to-Pay (P2P) experience, including requisitioning, purchasing, receiving, and invoice resolution.
• Oil & Gas Industry.
• ERP system expertise (Oracle Cloud) for managing requisitions, purchase orders, and receipts.
• Purchase order tracking and expediting to ensure on-time material delivery.
• Intermediate Microsoft Excel skills for tracking, reconciliation, and reporting.
• Strong cross-functional communication skills with Supply Chain, AP, Project Management, and vendors.