Events Coordinator - Mabee Center

Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better!

CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.

The Event Coordinator plans, coordinates, and oversees events from initial planning through execution, ensuring all operational, logistical, and customer service requirements are met. This role serves as the primary point of contact for clients, staff, and vendors, ensuring that events are delivered safely, efficiently, and in compliance with applicable policies and regulations.

• Coordinate all aspects of events, including staffing, security, staging, audiovisual needs, catering, equipment rentals, and vendor services.
• Serve as the main liaison with clients/lessees to assess event needs and ensure expectations are met.
• Supervise venue staff and temporary personnel during event setup, execution, and breakdown.
• Ensure patron safety and comfort by enforcing fire codes, building regulations, and organizational policies.
• Monitor event operations in real time, proactively identifying and resolving issues.
• Prepare event briefings, post-event reports, and cost summaries.
• Verify invoices, process payments, and track expenses related to events.
• Assist with advanced planning and coordination of upcoming events.
• Occasionally operate company vehicles and provide on-call support as required.

Experience / Skills / Abilities:

• Requires a Bachelor's degree in a related field
• Minimum two years of event coordination or related experience; supervisory experience preferred.
• Strong interpersonal, communication, organizational, and problem-solving skills.
• Ability to multitask, manage stress, and make quick decisions in a fast-paced environment.
• Proficiency in Microsoft Word and Excel.
• Flexible schedule, including evenings, weekends, overtime, and on-call availability as required by events.

• Hours included weekdays, evenings, and some weekends

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.