Project Control Specialist

Role

Project Coordination / Project Controls with Senior Administrative Support

Varies depending on experience. We will discuss what each candidates desired rate is

Contract

Our client is seeking an experienced Individual to support project managers, construction coordinators, and leadership in a fast‑paced, cross‑functional environment. This role combines project coordination / project controls with senior‑level administrative support and requires a highly professional, detail‑oriented individual who can manage competing priorities with minimal oversight.

The ideal candidate is proactive, organized, and confident working across technical teams, leadership, and external stakeholders.

• Project Coordination & Controls Support internal and external stakeholders with clear communication throughout the project lifecycle
• Provide administrative and coordination support to ensure projects meet quality, schedule, and cost requirements
• Act as liaison on behalf of the project manager to coordinate activities across engineering, procurement, accounting, field operations, IT, and other groups
• Support project execution activities including scoping, estimating, scheduling, design coordination, bidding, procurement, construction support, and record keeping
• Track project costs, including booked and committed costs, and support timely invoice processing
• Assist with project planning, forecasting, contract monitoring, construction reporting, quality documentation, and project closeout
• Coordinate and manage key project documentation such as change orders, drawings, MOCs, and work orders
• Support project closeout and audits, including preparation of closing packets for property accounting and asset records
• Senior Administrative Support:
  Provide high‑level administrative support to leadership and cross‑functional teams
• Prepare polished, professional deliverables including communications, presentations, trackers, and reports
• Coordinate internal and external communications with professionalism and discretion
• Manage end‑to‑end meeting support: preparation, action tracking, follow‑ups, and deadline management
• Serve as a central point of coordination for team workflows and priorities
• Handle confidential and sensitive information with sound judgment
• Identify process improvement opportunities and develop templates, trackers, and standard work
• Support event coordination as needed (onsite or virtual meetings, trainings, offsites)

• Strong coordination experience across multiple teams and stakeholders
• Proven ability to manage multiple priorities in high‑pressure environments
• Excellent written and verbal communication skills
• Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
• Strong organization, attention to detail, and follow‑through
• High level of discretion and professionalism

• Experience supporting leadership or executive‑level stakeholders
• Strong PowerPoint skills; experience creating executive‑ready presentations
• Background in project coordination, operations, or process improvement
• Familiarity with SharePoint, Planner, Power Automate, One Note, or similar workflow tools
• Experience in engineering, construction, utilities, energy, or capital project environments