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Secondary Administrative Assistant
Job in
Tulsa, Tulsa County, Oklahoma, 74116, USA
Listed on 2026-03-04
Listing for:
Willie George Ministries, Inc.
Full Time
position Listed on 2026-03-04
Job specializations:
-
Administrative/Clerical
Education Administration -
Education / Teaching
Education Administration
Job Description & How to Apply Below
Non-exempt (eligible for overtime if hours exceed 40 hours/week)
REPORTS TO:
Secondary Principal
DATE CREATED/LAST REVIEWED:
February 2026
MUST DO
- Support the Secondary Administration team by ensuring the Secondary school office functions efficiently and effectively.
- Support the Secondary Administration team by providing support with administrative tasks and meetings.
- Assist with teacher interviews as needed.
- Track student aide attendance.
- Schedule Principal interviews with returning families as needed.
- Update daily attendance in FACTS/Renweb.
- Answer phone calls related to LCHS, filtering and directing them to the appropriate area.
- Sort and distribute mail.
- Check visitors and students in and out.
- Collect and distribute any forms required for secondary students.
- Email report cards for LCHS students each quarter.
- Input and code secondary credit card expenses.
- Responsible for check requisitions for tutoring, refunds, etc.
- Oversee secondary events calendar.
- Call substitute teachers for last-minute sick teachers and assist with inputting substitute teachers on the secondary calendar.
- Coordinate substitutes and volunteers for special events or meetings.
- Help with back-to-school postcards by creating a mail merge.
- Responsible for printing before and after school care sign-in sheets from enrollment
- Assist the LCHS nurse with care as needed.
- Assist with special events as needed.
- Ability to manage multiple projects in a fast-paced environment
- Ensure student safety is the primary focus
- Excellent oral and written communication skills
- Respond rapidly and appropriately to parents, students, and staff
- Ability to maintain confidentiality
- Strong organization skills
- Good steward of school resources
- Working knowledge of Microsoft Office Suite, Google Docs, Sheets, and Forms
- Must be able to sit, stand, walk, talk, hear, operate a computer, handheld learning devices, and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 lbs.
- 7:30 AM - 3:30 PM, Monday - Friday
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