Software Administrator

Brief Description

Wallace Design Collective is seeking a highly organized and self‑motivated Software Administrator to join our IT group in Tulsa. While this role sits within the IT department, it functions primarily as a specialized administrative position focused on the meticulous management of our software ecosystem.

You will be joining a small, collaborative team. The ideal candidate thrives in a fast‑paced environment and possesses the communication skills to bridge the gap between technical updates and firm‑wide coordination.

• Manage and monitor software licenses using large‑scale Excel spreadsheets to ensure all renewals are tracked and executed on time.
• Coordinate and push out software updates across the firm.
• Perform essential administrative tasks, including the monitoring and renewing of various software licenses.
• Act as a clear and effective communicator, providing status updates and instructions to the firm regarding software changes.
• Assist the IT team with various duties as needed to support a high‑energy, fast‑paced office.

• Technical
  
  Skills:
  
  Strong Excel skills are required to manage complex license‑tracking data.
• Technical
  
  Skills:
  
  Strong writing and verbal communication skills are essential for firm‑wide updates.
• Preferred
  
  Skills:
  
  Experience with Helpdesk tasks (creating tickets, taking calls, basic computer software and hardware diagnostics remote setup, or fixing printers) is a significant plus.
• Attributes: Must be exceptionally self‑motivated, organized, and comfortable working 100% in‑office.

Wallace Design Collective believes in helping our clients be successful through the artful application of design principles. Our core purpose is to “make lives better” – for our staff, our families, our professions, and our communities. We want to be seen as an essential partner to our clients and the best design firm to work for by our employees. And we focus each day on trying to accomplish it.

Wallace Design Collective offers a competitive and comprehensive package of insurance programs to regular full‑time employees and their eligible dependents 30 days after their date of hire. Insurance options include a choice of 5 different medical plans, dental, vision, and supplemental life. Additional insurances, at no cost to the employee, include life (employee only), accidental death and dismemberment, accident, and short‑ and long‑term disability.

Wallace offers a wide range of other employee benefits, including 401(k), Flexible Spending Accounts, Paid Time Off, and Tuition Reimbursement.