Administrative Assistant

Job Summary

The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant.

• Computer Use:
  Utilize computers for database management, word processing, and other applications
• Telephone Handling:
  Answer calls, provide information, take messages, or redirect calls
• Database Management:
  Create, maintain, and enter information into databases
• Filing Systems:
  Organize and manage paper and electronic filing systems, update documents, and maintain records
• Office Equipment:
  Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems
• Visitor and Call Handling:
  Greet visitors and handle their inquiries or direct them as needed
• Scheduling:
  Maintain scheduling and event calendars, and confirm appointments
• Documentation:
  Complete forms according to company procedures, and make copies of correspondence or other materials
• Additional Duties:
  Perform other related tasks as assigned

• Computer
  
  Skills:
  
  Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint)
• Experience:
  
  Prior experience in a fast-paced environment
• Education:
  
  High School Diploma or GED
• Experience:
  
  At least 1 year in an administrative support role within a professional setting
• Communication
  
  Skills:
  
  Strong verbal and written communication skills
• Administrative Knowledge:
  Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design
• Effective Communication:
  Ability to communicate effectively based on the audience’s needs
• Organizational
  
  Skills:
  
  Strong organizational and time management abilities